Travel Insurance Claim Form Template for Germany

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Key Requirements PROMPT example:

Travel Insurance Claim Form

"I need a Travel Insurance Claim Form under German law for a medical emergency and lost baggage claim, to be used by our Munich-based travel agency that primarily serves English-speaking business travelers, with specific sections for itemizing electronic equipment losses."

Document background

The Travel Insurance Claim Form serves as the primary document for initiating travel insurance claims under German jurisdiction. It is designed for use when policyholders need to file claims for incidents occurring during their travels, whether for medical expenses, trip cancellations, lost belongings, or other covered events. The form complies with German insurance regulations, particularly the Versicherungsvertragsgesetz (VVG), while incorporating EU-wide requirements such as GDPR data protection standards. While the form is in English to accommodate international users, it maintains all necessary legal elements required by German law. This document should be used promptly following any insured incident and must be accompanied by relevant supporting documentation as specified in the policy terms.

Suggested Sections

1. Personal Information: Claimant's details including name, address, contact information, date of birth, and policy number

2. Travel Details: Information about the trip including dates, destination, purpose, and booking references

3. Incident Details: Description of the event leading to the claim, including date, time, location, and circumstances

4. Claim Type Declaration: Specification of the type of claim (medical, cancellation, baggage loss, etc.) with relevant subsections

5. Loss Details: Itemized list of losses, expenses, or damages being claimed

6. Previous Claims Declaration: Information about any previous travel insurance claims and other relevant insurance policies

7. Payment Details: Bank account information for claim settlement

8. Declaration and Consent: Legal declarations, GDPR consent, and signature section

Optional Sections

1. Medical Authorization: Authorization for the release of medical records - required only for medical-related claims

2. Third Party Details: Information about other involved parties - required for liability or third-party damage claims

3. Police Report Details: Information about police reports and law enforcement involvement - required for theft or crime-related claims

4. Witness Statement Section: Space for witness information and statements - optional for claims requiring witness corroboration

5. Multiple Traveler Details: Additional section for claims involving multiple insured travelers

Suggested Schedules

1. Document Checklist: List of required supporting documents based on claim type

2. Expense Form: Detailed breakdown of expenses with currency conversion if applicable

3. Medical Report Form: Standardized form for medical professionals to complete for medical claims

4. Property Loss/Damage Form: Detailed inventory form for lost or damaged items

5. Terms and Conditions Summary: Summary of relevant policy terms and conditions for reference

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Policy
Policyholder
Insured Person
Insurer
Claim
Travel Period
Coverage Period
Pre-existing Condition
Emergency Medical Treatment
Trip Cancellation
Trip Interruption
Personal Effects
Valuable Items
Travel Documents
Force Majeure
Reasonable Care
Supporting Documentation
Proof of Loss
Medical Provider
Third Party
Excess/Deductible
Sum Insured
Emergency Assistance Service
Close Relative
Travel Companion
Business Associate
Public Transport
Country of Residence
Destination Country
Insurance Certificate
Policy Schedule
Material Fact
Permanent Disability
Travel Supplier
Coverage Territory
Incident Date
Notification Period
Compensation
Premium
Policy Terms and Conditions
Repatriation
Medical Expenses
Bodily Injury
Personal Liability
Acts of God
Baggage Delay
Flight Delay
Travel Advisory
Insurance Period
Claims Administrator
Legal Representative

Clauses

Relevant Industries

Insurance

Travel and Tourism

Healthcare

Financial Services

Legal Services

Transportation

Hospitality

Relevant Teams

Claims Processing

Customer Service

Legal Affairs

Compliance

Risk Management

Policy Administration

Document Management

Quality Assurance

Client Relations

Fraud Prevention

Relevant Roles

Insurance Claims Adjuster

Claims Processing Manager

Travel Insurance Specialist

Customer Service Representative

Compliance Officer

Risk Assessment Manager

Insurance Policy Administrator

Legal Counsel

Customer Relations Manager

Insurance Underwriter

Claims Investigator

Document Control Specialist

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Authors

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