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Terms And Conditions Invoice

Terms And Conditions Invoice Generator for Germany

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Key Requirements PROMPT example:

Terms And Conditions Invoice

"I need Terms and Conditions Invoice for my German manufacturing company that will be dealing with both domestic and international B2B customers, with specific provisions for machinery parts supply and international payments in EUR and USD."

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Document background
The Terms and Conditions Invoice document serves as a fundamental legal framework for businesses operating in Germany, establishing clear guidelines for invoicing processes and payment procedures. This document is essential for any business issuing invoices in Germany, as it ensures compliance with strict German regulatory requirements, including the Value Added Tax Act (UStG), Commercial Code (HGB), and Civil Code (BGB). It outlines mandatory invoice elements, payment terms, electronic invoicing procedures, and data protection measures, while also addressing specific requirements for different business relationships (B2B and B2C). The Terms and Conditions Invoice should be regularly reviewed and updated to reflect changes in legislation and business practices, particularly regarding electronic invoicing and VAT requirements.
Suggested Sections

1. Scope of Application: Defines the scope of these terms and conditions and their application to all business relationships

2. Definitions: Defines key terms used throughout the document including 'Invoice', 'Due Date', 'Payment Terms', etc.

3. Invoice Requirements: Details the mandatory content of invoices according to German law (§14 UStG) including company details, VAT ID, invoice number, etc.

4. Payment Terms: Specifies standard payment deadlines, accepted payment methods, and consequences of late payment

5. Price Calculation: Explains how prices are calculated, including VAT treatment and any additional charges

6. Delivery and Performance: Describes terms related to delivery of goods or performance of services being invoiced

7. Retention of Title: States that goods remain property of the seller until full payment is received

8. Liability and Warranty: Outlines the extent and limitations of liability and warranty provisions

9. Data Protection: Explains how invoice-related personal data is handled in compliance with GDPR

10. Applicable Law and Jurisdiction: Specifies that German law applies and designates the court of jurisdiction

Optional Sections

1. Electronic Invoicing: Include when offering or requiring electronic invoicing, detailing technical requirements and processes

2. Special Conditions for Regular Customers: Add when offering special terms or discounts for regular business relationships

3. International Transactions: Include for cross-border transactions, addressing VAT treatment and international payment terms

4. Assignment of Claims: Include if the company wants to reserve the right to assign invoice claims to third parties

5. Factoring Provisions: Add when working with factoring companies for invoice processing

6. Special Industry Requirements: Include specific terms relevant to particular industries (e.g., construction, professional services)

7. Consumer Protection Clauses: Add when dealing with both businesses and consumers (B2C and B2B)

Suggested Schedules

1. Price List: Standard pricing information and calculation methods

2. Payment Methods: Detailed information about accepted payment methods and associated processes

3. Sample Invoice Template: Template showing the standard format and required elements of invoices

4. Special Discount Terms: Details of volume discounts, early payment discounts, or other special pricing arrangements

5. Electronic Invoice Specifications: Technical specifications for electronic invoice submission if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Invoice
Electronic Invoice
Payment Terms
Due Date
Business Day
VAT
Late Payment
Default Interest
Force Majeure
Service Provider
Customer
Business Customer
Consumer
Goods
Services
Delivery
Performance
Payment Method
Credit Period
Early Payment Discount
Cash Discount
Net Amount
Gross Amount
VAT Registration Number
Invoice Number
Purchase Order
Delivery Note
Payment Reference
Bank Account Details
Direct Debit
Credit Transfer
Invoice Date
Supply Date
Terms of Delivery
Place of Performance
Applicable Law
Jurisdiction
Personal Data
Data Processing
Confidential Information
Written Form
Text Form
Electronic Form
Business Hours
Working Days
Retention Period
Assignment
Factoring
Dispute
Relevant Industries

Retail

Manufacturing

Professional Services

Information Technology

Construction

Wholesale Trade

E-commerce

Healthcare

Consulting

Financial Services

Logistics

Real Estate

Education

Telecommunications

Relevant Teams

Finance

Accounting

Legal

Compliance

Sales

Operations

Administration

Tax

Credit Control

Accounts Receivable

Accounts Payable

Commercial Operations

Business Development

Relevant Roles

Chief Financial Officer

Finance Director

Accounts Receivable Manager

Accounts Payable Manager

Financial Controller

Tax Manager

Billing Coordinator

Credit Controller

Commercial Director

Legal Counsel

Compliance Officer

Business Development Manager

Sales Manager

Operations Manager

Administrative Manager

Industries
German Civil Code (Bürgerliches Gesetzbuch - BGB): Sections 305-310 BGB govern the use of general terms and conditions (AGBs) in contracts, including requirements for validity and restrictions on unfair terms
German Commercial Code (Handelsgesetzbuch - HGB): Regulates commercial transactions and business relationships, including requirements for commercial documents and record-keeping
Value Added Tax Act (Umsatzsteuergesetz - UStG): Sections 14, 14a UStG specify mandatory invoice contents and requirements for VAT purposes, including required information and formal requirements
German Tax Code (Abgabenordnung - AO): Specifies record-keeping requirements and retention periods for invoices and business documents
E-Invoicing Ordinance (E-Rechnungsverordnung - ERechV): Regulates electronic invoicing requirements, especially for business transactions with public authorities
General Data Protection Regulation (GDPR/DSGVO): Governs the processing of personal data, relevant for storing and processing invoice information containing personal data
Price Indication Regulation (Preisangabenverordnung - PAngV): Regulates how prices must be displayed and disclosed in commercial transactions
Small Business Regulation (Kleinunternehmerregelung): Special provisions for small businesses regarding VAT and invoicing requirements under Section 19 UStG
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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