The Statement of Employment Letter is a mandatory document under German law that must be provided to employees within one month of the employment relationship beginning. It serves as the primary record of employment terms and conditions, ensuring compliance with the Documentation Act (Nachweisgesetz) and other relevant German labor laws. The document is essential for establishing clear expectations and legal obligations between employers and employees, covering crucial aspects such as compensation, working hours, leave entitlements, and notice periods. This document type is particularly important in the German context due to strict labor regulations and the requirement for written documentation of employment terms. The Statement of Employment Letter must be drafted carefully to ensure it meets all legal requirements while accurately reflecting the specific terms agreed between the parties.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Employee and Employer Information: Full names and addresses of both parties as required by law
2. Position and Duties: Job title, role description, and primary responsibilities
3. Start Date and Duration: Commencement date and whether the contract is fixed-term or permanent
4. Place of Work: Primary workplace location and any mobility requirements
5. Working Hours: Regular working hours, break times, and flexibility arrangements
6. Compensation: Base salary, payment schedule, and any guaranteed bonuses
7. Leave Entitlement: Annual leave, public holidays, and other leave rights
8. Notice Period: Notice periods for termination by either party
9. Collective Agreements: Reference to any applicable collective agreements or work agreements
10. Probationary Period: Duration and terms of the probationary period
1. Variable Compensation: Details of bonus schemes, commission structures, or other variable pay elements - include when role includes performance-based compensation
2. Company Car: Terms of company car provision and usage - include when a company car is part of the package
3. Remote Work: Conditions and arrangements for remote working - include when remote work is permitted
4. Non-Competition: Post-employment competition restrictions - include for senior roles or when dealing with sensitive information
5. Confidentiality: Detailed confidentiality obligations - include when role involves access to sensitive information
6. Training Requirements: Mandatory training or qualifications - include when specific certifications are required
7. International Assignment: Terms for international work - include when role involves cross-border responsibilities
8. Flexible Working: Specific arrangements for flexible working hours - include when non-standard working patterns apply
1. Job Description: Detailed description of role responsibilities and requirements
2. Bonus Scheme Rules: Detailed terms and conditions of any applicable bonus schemes
3. Company Policies: Key company policies that form part of the employment terms
4. Benefits Summary: Overview of all additional benefits and their terms
5. IT and Communication Policy: Rules regarding use of company IT systems and communication tools
6. Data Protection Notice: Information about the processing of employee personal data as required by GDPR
Find the exact document you need
Full And Final Settlement Letter From HR To Employee
A German law-compliant HR letter documenting the final settlement of all claims and obligations between employer and employee upon employment termination.
Download
Thank You Letter For Hiring Me
A formal thank you letter following German business standards, written by a new hire to express appreciation for employment opportunity.
Download
Record Of Employment Letter
A legally required German employment reference document (Arbeitszeugnis) that provides a comprehensive evaluation of an employee's work history and performance.
Download
No Dues Form For Employee
A German-law compliant No Dues Form (Entlastungserklärung) documenting the return of company property and settlement of obligations upon employment termination.
Download
Maternity Leave Form For Government Employees
A standardized German public sector form for government employees to request and document maternity leave entitlements under German federal and state laws.
Download
Job Seeker Registration Form
German-compliant Job Seeker Registration Form for collecting candidate information and preferences, aligned with GDPR and German labor laws.
Download
Job Seeker Application Form
A German-compliant job application form template that collects candidate information while adhering to local employment and data protection laws.
Download
Job Request Letter In English
A formal job application letter written in English that complies with German employment law requirements, used for seeking employment opportunities in Germany-based organizations.
Download
Job Letter For Visa Application
A formal employment confirmation letter issued by German employers to support foreign nationals' work visa applications, complying with German immigration requirements.
Download
Employee Nomination Form
A German law-compliant form for formally nominating employees for new positions or roles within an organization, including required approvals and documentation.
Download
Time Off Form
A German law-compliant form for requesting and documenting employee time off, including leave details and approval processes.
Download
Online Offer Letter
A digital employment offer document governed by German law that outlines key employment terms and conditions, complying with German labor law requirements.
Download
Cover Letter To Hiring Manager
A formal German-compliant cover letter introducing a job applicant's qualifications and interest in a specific position to a potential employer.
Download
Physical Exam Form For Work
A German-compliant workplace physical examination form for assessing employee fitness for work, meeting occupational health and safety requirements while ensuring data privacy.
Download
Previous Employment Verification Letter
A German-law compliant formal letter confirming details of previous employment, issued by former employers for verification purposes.
Download
Cleaning Job Application Form
A German-law compliant application form for cleaning positions, incorporating GDPR requirements and essential qualification criteria.
Download
Employee Suggestion Form
A German-law compliant form for employees to submit workplace improvement suggestions and innovative ideas.
Download
Employee Emergency Contact Form
A GDPR-compliant German emergency contact form for employees, collecting essential contact information for use in workplace emergencies.
Download
Onboarding Feedback Form
A GDPR-compliant onboarding feedback form for German organizations to evaluate and document new employee onboarding effectiveness.
Download
Simple Employment Agreement
A standardized German employment contract that outlines essential employment terms and conditions in compliance with German labor law requirements.
Download
Pre Employment Background Check Authorization Form
A GDPR-compliant pre-employment background check authorization form for use in Germany, enabling legal verification of candidate information while protecting data privacy rights.
Download
Employee Availability Form
A German-compliant Employee Availability Form for declaring working hours and preferences, aligned with German labor laws and GDPR requirements.
Download
Work Authorization Form
A German-law compliant Work Authorization Form documenting approved work activities, safety requirements, and necessary authorizations for specific workplace tasks.
Download
Online Employment Application Form
German law-compliant online employment application form for collecting candidate information while adhering to GDPR and local labor regulations.
Download
Employee Reimbursement Form
A German-compliant form for processing employee expense reimbursements, aligned with German tax and employment legislation.
Download
Bank Account Opening Request Letter For Company Employees
A formal request letter template for opening employee bank accounts in Germany, ensuring compliance with German banking and data protection regulations.
Download
Seasonal Workers Application Form
German-law compliant application form for seasonal workers, collecting essential information for temporary employment in accordance with German labor and immigration regulations.
Download
Registration Letter For Job
A German employment registration letter documenting essential employment conditions and facilitating official registration with authorities under German law.
Download
Memorandum Letter For Employees
A formal internal communication document used in German companies to inform employees about workplace matters, policy changes, or organizational updates, compliant with German labor law requirements.
Download
Medical Declaration Form For Employees
A GDPR-compliant medical declaration form for employee health information collection under German law, including mandatory and optional health-related disclosures.
Download
Job Continuation Letter For Employee
A formal document under German law confirming the continuation of employment and any modified terms of an existing employment relationship.
Download
Employee Salary Certificate
A German-law compliant official document issued by employers certifying an employee's employment status and detailed income information.
Download
Employment Letter Of Recommendation
A legally required German employment reference letter (Arbeitszeugnis) that provides a formal assessment of an employee's performance and conduct during their employment period, following specific German legal requirements.
Download
Anonymous Feedback Form For Employees
German-compliant anonymous employee feedback form template with GDPR and Works Council considerations.
Download
Income Verification Form
A German-compliant document for formal verification of individual income sources and amounts, adhering to German federal regulations and GDPR requirements.
Download
Employee Information Form
A German-law compliant employee information collection form that gathers essential personnel data while adhering to GDPR and local data protection requirements.
Download
Job Application Form
A GDPR-compliant German Job Application Form for standardized collection of candidate information in accordance with German employment law.
Download
Employee Exit Clearance Form
A German-compliant form for managing and documenting the systematic clearance process when employees leave an organization.
Download
Employee Clearance Form
A German law-compliant form documenting employee departure procedures, including property return, access termination, and final clearances.
Download
Employment Verification Form
A German law-compliant form that officially verifies an individual's employment status and related details with their current employer.
Download
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it