Letter Of Appointment With Supporting Confirmation Template for Germany

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Key Requirements PROMPT example:

Letter Of Appointment With Supporting Confirmation

"I need a German Letter of Appointment With Supporting Confirmation for a senior software developer position at our Berlin tech startup, starting March 1, 2025, with hybrid working arrangements and specific clauses about intellectual property rights and stock options."

Document background
The Letter Of Appointment With Supporting Confirmation is a standard employment documentation format used in the German market to formalize employment relationships. It combines a detailed appointment letter outlining all essential terms of employment with a separate confirmation document that the employee signs to accept the position. This format is particularly useful when making formal employment offers that need to comply with German labor law requirements, specifically the Nachweisgesetz (Documentation Act). The document is typically used for new hires, internal promotions, or role changes where a formal documentation of employment terms is required. It includes all mandatory employment information required under German law, such as position details, compensation, working hours, leave entitlements, and notice periods, while also allowing for the inclusion of company-specific terms and conditions.
Suggested Sections

1. Company Header and Date: Official company letterhead with full legal entity name, address, and date of issuance

2. Employee Personal Information: Full name and address of the employee

3. Position and Role: Job title, position level, and brief description of main responsibilities

4. Start Date and Location: Commencement date of employment and primary work location

5. Working Hours: Regular working hours, scheduling, and flexibility arrangements

6. Compensation: Base salary, payment frequency, and any guaranteed bonuses

7. Benefits Package: Overview of standard benefits including insurance, pension contributions

8. Leave Entitlement: Annual leave, public holidays, and other leave policies

9. Notice Period: Notice period for termination of employment

10. Probationary Period: Duration and terms of the probationary period

11. Confirmation Request: Request for written confirmation of acceptance

12. Signature Block: Company authorized signatory details and signature space

Optional Sections

1. Variable Compensation: Details of bonus schemes, commission structures, or other variable pay elements - include when role has performance-based compensation

2. Reporting Structure: Direct supervisor and reporting relationships - include for management positions

3. Travel Requirements: Expected business travel obligations - include when role involves regular travel

4. Confidentiality Statement: Basic confidentiality obligations - include for roles with access to sensitive information

5. Work Equipment: Provided tools, equipment, or company car - include when specific equipment is provided

6. Language Requirements: Required working languages - include for international roles

7. Flexible Working: Remote work or flexible arrangements - include when non-standard working arrangements apply

8. Additional Duties: Special responsibilities or duties - include for specialized roles

Suggested Schedules

1. Job Description: Detailed description of role responsibilities and requirements

2. Benefits Summary: Comprehensive overview of all company benefits and eligibility criteria

3. Company Policies: Key company policies that are specifically relevant to the role

4. Acceptance Form: Formal confirmation document for employee to sign and return

5. Data Privacy Notice: GDPR-compliant information about processing of employee personal data

6. Working Time Record: Template for recording working hours as per German law requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Technology

Financial Services

Professional Services

Healthcare

Retail

Education

Construction

Automotive

Energy

Telecommunications

Media

Logistics

Consulting

Real Estate

Pharmaceuticals

Insurance

Banking

Relevant Teams

Human Resources

Legal

Finance

Operations

Sales

Marketing

Information Technology

Research and Development

Customer Service

Administration

Production

Quality Assurance

Business Development

Strategy

Procurement

Corporate Communications

Relevant Roles

Chief Executive Officer

Managing Director

Department Head

Senior Manager

Project Manager

Software Engineer

Financial Analyst

HR Manager

Marketing Manager

Sales Representative

Operations Manager

Research Scientist

Legal Counsel

Administrative Assistant

Product Manager

Business Analyst

Account Manager

Technical Specialist

Customer Service Representative

Production Supervisor

Industries
Bürgerliches Gesetzbuch (BGB) - German Civil Code: Sections 611-630 specifically deal with employment contracts, defining basic rights and obligations of employers and employees, including contract terms, remuneration, and general working conditions
Nachweisgesetz (NachwG) - Documentation Act: Regulates the employer's obligation to document essential working conditions in writing, including mandatory elements that must be included in employment contracts and letters of appointment
Kündigungsschutzgesetz (KSchG) - Protection Against Unfair Dismissal Act: Governs termination provisions and notice periods which need to be referenced in employment documentation
Arbeitszeitgesetz (ArbZG) - Working Hours Act: Regulates working hours, breaks, and rest periods that need to be addressed in the appointment letter
Mindestlohngesetz (MiLoG) - Minimum Wage Act: Ensures compliance with minimum wage requirements that must be reflected in compensation terms
Bundesurlaubsgesetz (BUrlG) - Federal Leave Act: Stipulates minimum vacation entitlements that should be mentioned in the appointment letter
Entgeltfortzahlungsgesetz (EntgFG) - Continued Remuneration Act: Covers sick pay and continued payment during holidays, which should be referenced in employment documentation
Datenschutz-Grundverordnung (DSGVO) - GDPR: Regulates handling of employee personal data and must be considered in documentation requirements
Allgemeines Gleichbehandlungsgesetz (AGG) - General Equal Treatment Act: Ensures non-discrimination in employment terms and conditions
Sozialgesetzbuch (SGB) - Social Security Code: Contains provisions regarding social security contributions and benefits that need to be mentioned in employment documentation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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