New Release Form Template for Switzerland

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Key Requirements PROMPT example:

New Release Form

"I need a New Release Form for our upcoming corporate marketing campaign launching in March 2025, covering photography and video rights for employee testimonials that will be used across our social media channels and website in Switzerland and neighboring EU countries."

Document background

The New Release Form is essential in situations where organizations need legal permission to use someone's image, voice, or likeness for various purposes. This document, governed by Swiss law, ensures compliance with strict Swiss privacy and personality rights requirements while providing clear authorization for content usage. It's commonly used in photography, videography, marketing campaigns, and other media productions where personal attributes are captured and distributed. The form typically includes specific details about the materials being released, permitted uses, territorial scope, and duration of rights granted. It's particularly important in Switzerland where personality rights are strongly protected under the Civil Code and data protection laws are stringent. The New Release Form helps organizations manage legal risks while respecting individual rights and maintaining compliance with Swiss regulatory requirements.

Suggested Sections

1. Parties: Identification of the person granting the release (Releasor) and the party receiving the rights (Releasee)

2. Background: Brief context explaining the purpose of the release and the relationship between the parties

3. Definitions: Key terms used in the agreement, including 'Materials', 'Usage Rights', and 'Territory'

4. Grant of Rights: The core release provision, specifying what rights are being granted and their scope

5. Consent Declaration: Express declaration of voluntary consent to the use of materials as specified

6. Usage Rights and Limitations: Detailed specification of how the materials can be used, modified, and distributed

7. Duration: Time period for which the release is valid

8. Compensation: Statement regarding any payment or consideration (even if none)

9. Representations and Warranties: Releasor's confirmation of authority to grant the release

10. Governing Law: Specification of Swiss law as governing law

11. Signatures: Execution block with date and signatures

Optional Sections

1. Minor Release Provisions: Additional provisions required when the releasor is under 18, including parent/guardian consent

2. Privacy Notice: Detailed information about data processing when personal data handling is extensive

3. Moral Rights Waiver: Specific waiver of moral rights for artistic works, when applicable

4. Territory Restrictions: Specific geographical limitations on usage, if any

5. Revocation Rights: Terms under which the release can be revoked, if applicable

6. Social Media Usage: Specific provisions for social media usage and platforms

7. Commercial Use Provisions: Additional terms specifically for commercial usage of the materials

Suggested Schedules

1. Schedule A - Description of Materials: Detailed description of photos, videos, or other materials covered by the release

2. Schedule B - Permitted Uses: Comprehensive list of specifically permitted uses and any restrictions

3. Schedule C - Territory Definition: Detailed description of geographical areas where the release applies

4. Appendix 1 - Sample Materials: Examples or copies of the materials being released, where practical

5. Appendix 2 - Specific Projects: List of specific projects or campaigns where the materials will be used

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Media & Entertainment

Advertising & Marketing

Education

Professional Services

Healthcare

Sports & Recreation

Fashion & Modeling

Non-Profit Organizations

Corporate Communications

Publishing

Digital Media

Public Relations

Relevant Teams

Legal

Marketing

Communications

Creative Services

Content Production

Digital Media

Public Relations

Compliance

Brand Management

Event Management

Social Media

Talent Management

Relevant Roles

Legal Counsel

Marketing Manager

Content Producer

Photographer

Videographer

Communications Director

Brand Manager

Creative Director

Talent Manager

Media Relations Manager

Digital Content Manager

Compliance Officer

Event Coordinator

Social Media Manager

Public Relations Manager

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