Company Authorisation Letter Template for Switzerland

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Key Requirements PROMPT example:

Company Authorisation Letter

"I need a Company Authorization Letter under Swiss law for our Regional Sales Director to negotiate and sign contracts up to CHF 500,000 in the DACH region, effective from March 1, 2025, with power to represent our company at trade shows and industry events."

Document background
A Company Authorization Letter is essential for businesses operating under Swiss law that need to delegate specific powers to individuals to act on behalf of the company. This document is commonly used when companies need to authorize representatives for banking transactions, contract negotiations, regulatory filings, or other business operations. The authorization letter must comply with Swiss legal requirements, particularly the provisions of the Swiss Code of Obligations regarding corporate representation and agency. It typically specifies the scope of authority, duration, and any limitations, while ensuring alignment with the company's articles of association and commercial registry requirements. This document is particularly important for companies with international operations or those requiring formal delegation of authority for specific business activities.
Suggested Sections

1. Company Details: Full legal name, registration number, and registered address of the authorizing company

2. Date: Date of issuance of the authorization letter

3. Authorized Person Information: Full name, position, and identification details of the person(s) being authorized

4. Scope of Authority: Clear description of the powers being granted and any limitations

5. Duration: Period of validity of the authorization

6. Signature Requirements: Details of how the authorized person may sign and execute documents

7. Company Representative Signature: Signature block for authorized company representative(s) granting the authority

Optional Sections

1. Governing Law Declaration: Explicit statement of Swiss law governance, used when the letter might be used internationally

2. Revocation Terms: Specific conditions under which the authority may be revoked, included when additional control measures are needed

3. Reporting Requirements: Requirements for the authorized person to report on actions taken, included for higher-risk authorizations

4. Delegation Restrictions: Specific restrictions on the ability to delegate the granted authority, included when sub-delegation needs to be controlled

5. Financial Limits: Specific monetary limits on the authority granted, included when financial controls are necessary

Suggested Schedules

1. Copy of Commercial Registry Extract: Recent extract showing the company's registration and existing authorized signatories

2. Identification Documents: Certified copies of identification documents for the authorized person(s)

3. Board Resolution: Copy of the board resolution authorizing the grant of authority (if required)

4. Specimen Signature: Sample signature of the authorized person(s) for verification purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Financial Services

Manufacturing

Real Estate

International Trade

Professional Services

Retail

Technology

Healthcare

Construction

Transportation and Logistics

Energy

Telecommunications

Relevant Teams

Legal

Compliance

Corporate Governance

Executive Management

Finance

Operations

Risk Management

Administrative Services

Corporate Secretariat

Business Development

Relevant Roles

Chief Executive Officer

Managing Director

Board Member

Chief Financial Officer

Chief Legal Officer

Company Secretary

Head of Compliance

Regional Director

Department Head

Senior Manager

Legal Counsel

Corporate Governance Officer

Risk Manager

Operations Director

Business Development Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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