Non Disclosure Agreement For Interns Template for Canada

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Key Requirements PROMPT example:

Non Disclosure Agreement For Interns

"I need a Non-Disclosure Agreement for Interns for our tech startup in Toronto, specifically covering AI development projects and allowing for limited academic disclosure as our interns will be computer science students starting in March 2025."

Document background
The Non-Disclosure Agreement For Interns is a essential legal document for organizations operating in Canada that engage interns in roles involving access to confidential information, trade secrets, or intellectual property. This agreement is particularly crucial as interns often require access to sensitive organizational information while lacking prior professional experience in handling such data. The document ensures compliance with Canadian federal and provincial privacy laws, including PIPEDA, while addressing the unique aspects of internship relationships, such as academic reporting requirements and limited-duration engagement. It should be implemented before an intern begins their placement and remains active throughout and after the internship period. The agreement includes specific provisions for different types of confidential information, handling procedures, and obligations during and after the internship term.
Suggested Sections

1. Parties: Identification of the company and the intern, including full legal names and addresses

2. Background: Context of the internship relationship and purpose of the NDA

3. Definitions: Clear definitions of key terms, especially 'Confidential Information', 'Trade Secrets', 'Intellectual Property', and 'Internship Period'

4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the internship context

5. Obligations of Confidentiality: Intern's specific duties regarding the protection and non-disclosure of confidential information

6. Permitted Uses: Specific circumstances under which the intern may use or disclose confidential information for internship duties

7. Duration of Obligations: Time period for which confidentiality obligations remain in effect, including post-internship

8. Return of Confidential Information: Requirements for returning or destroying confidential information upon completion of internship

9. Intellectual Property Rights: Acknowledgment of company's IP rights and intern's obligations regarding IP created during internship

10. Breach and Remedies: Consequences of breaching the agreement and available legal remedies

11. General Provisions: Standard contract clauses including governing law, jurisdiction, and entire agreement

Optional Sections

1. Social Media and Online Presence: Guidelines for social media usage and online posting about the internship or company, used when intern has social media responsibilities or access

2. Academic Requirements: Provisions for using certain information in academic reports or thesis, included when intern needs to report to educational institution

3. Remote Work Provisions: Additional confidentiality measures for remote work scenarios, used when intern works remotely

4. Third Party Information: Provisions regarding confidential information belonging to company's clients or partners, used when intern has access to third party information

5. Photography and Recording: Restrictions on taking photos or recordings in workplace, used in sensitive industrial or research environments

6. International Transfer of Data: Provisions for handling data across borders, used when intern may access or transfer international data

Suggested Schedules

1. Schedule A - Specific Confidential Information: Detailed list of types of confidential information intern will have access to

2. Schedule B - Approved Projects: List of specific projects intern will work on and associated confidential information

3. Schedule C - Department-Specific Procedures: Special procedures or protocols for handling confidential information in specific departments

4. Schedule D - Acknowledgment Form: Form for intern to sign acknowledging receipt and understanding of specific confidential materials

5. Appendix 1 - Security Protocols: Detailed security procedures for handling physical and digital confidential information

6. Appendix 2 - Reporting Templates: Templates for reporting any potential breaches or security concerns

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Technology

Healthcare

Financial Services

Manufacturing

Research and Development

Professional Services

Biotechnology

Media and Entertainment

Energy

Telecommunications

Aerospace

Education

Legal Services

Pharmaceutical

Consumer Goods

Relevant Teams

Human Resources

Legal

Compliance

Research and Development

Information Technology

Product Development

Corporate Communications

Operations

Finance

Engineering

Marketing

Sales

Executive Leadership

Information Security

Administrative Services

Relevant Roles

Human Resources Manager

Legal Counsel

Internship Coordinator

Department Manager

Recruitment Specialist

Chief Legal Officer

Privacy Officer

Compliance Manager

Training Manager

Operations Director

Research Director

Project Manager

Department Head

Chief Technology Officer

Chief Information Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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