End Of Probation Letter Template for Canada

The End of Probation Letter is a crucial document in Canadian employment relationships, marking the successful transition from probationary to permanent employment status. It is typically issued at the conclusion of a predetermined probationary period, which usually ranges from 3 to 6 months depending on the organization and province. The letter serves multiple purposes: it formally documents the employee's successful completion of probation, confirms their continued employment, outlines any changes in terms or benefits, and provides a clear record for both parties. This document must align with both federal and provincial employment standards, particularly regarding probationary periods and employment terms. It represents a significant milestone in the employment relationship and often triggers changes in benefits, compensation, or other employment terms.

1. Letter Header: Company letterhead, date, and employee's contact information

2. Subject Line: Clear indication that this is regarding completion of probationary period

3. Opening Statement: Reference to original employment agreement and probationary period dates

4. Performance Assessment Summary: Brief overview of employee's performance during probation

5. Confirmation of Status: Clear statement confirming successful completion of probation

6. Terms and Conditions: Confirmation of permanent employment terms, including any changes from probationary period

7. Next Steps: Information about any immediate actions required or upcoming reviews

8. Closing: Congratulatory note and invitation to discuss any questions

9. Signature Block: Space for manager/HR signature and employee acknowledgment