Employee Police Verification Form Template for Canada

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Key Requirements PROMPT example:

Employee Police Verification Form

"I need an Employee Police Verification Form for a Canadian daycare center that will be opening in March 2025, compliant with Ontario provincial regulations and including vulnerable sector check requirements for staff working with children under 12."

Document background
The Employee Police Verification Form is a crucial document used in Canadian employment processes where background verification is required by law or organizational policy. This document is essential for positions involving financial responsibility, work with vulnerable sectors, security-sensitive roles, or regulatory compliance requirements. The form ensures compliance with Canadian privacy legislation, human rights laws, and police record check regulations while providing a standardized approach to obtaining consent for background checks. It includes necessary declarations, privacy notices, and authorization sections, protecting both employer and employee interests during the verification process.
Suggested Sections

1. Employee Information: Personal details including full legal name, date of birth, current and previous addresses (last 5 years), contact information, and government-issued ID numbers

2. Position Details: Information about the role being applied for, including job title, department, and reason for requiring police verification

3. Declaration of Criminal Record: Self-disclosure section where the employee declares any criminal convictions not subject to pardon/record suspension

4. Consent Statement: Clear statement of consent for police verification check, including scope of check and information usage

5. Privacy Notice: Statement explaining how personal information will be collected, used, stored, and protected in compliance with privacy laws

6. Authorization: Signature section for employee authorization, including date and witness signature

7. Employer Certification: Section for employer to certify the legitimate requirement for police verification and proper handling of information

Optional Sections

1. International Police Checks: Additional section for employees who have lived outside Canada, requiring information for international police checks

2. Vulnerable Sector Check: Additional section for positions involving work with vulnerable populations (children, elderly, disabled)

3. Previous Names: Section for declaring all previous names, including maiden names or legally changed names

4. Employment History: Section requesting previous employment details where security clearance was required

5. Emergency Contact Information: Optional section for collecting emergency contact details during the verification process

Suggested Schedules

1. Schedule A - Types of Police Checks: Detailed information about different types of police checks available and what information each type reveals

2. Schedule B - Identity Verification Documents: List of acceptable identification documents and requirements for verification

3. Schedule C - Privacy Policy: Detailed privacy policy regarding the handling of personal information

4. Appendix 1 - Conviction Information Form: Detailed form for disclosure of conviction information if applicable

5. Appendix 2 - International Police Check Requirements: Country-specific requirements for international police checks if needed

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Healthcare

Education

Government Services

Childcare

Security Services

Transportation

Technology

Legal Services

Social Services

Non-profit Organizations

Banking

Insurance

Aviation

Defense Contractors

Telecommunications

Critical Infrastructure

Retail (for senior positions)

Gaming and Casinos

Relevant Teams

Human Resources

Legal

Compliance

Security

Risk Management

Employee Relations

Talent Acquisition

Personnel Management

Corporate Governance

Background Screening

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Security Officer

Childcare Worker

Healthcare Professional

Teacher

Financial Advisor

Bank Teller

Government Employee

Social Worker

Security Guard

Transportation Driver

Pilot

Aircraft Maintenance Engineer

Legal Professional

Casino Employee

Elder Care Worker

IT Security Specialist

Human Resources Manager

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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