Employee Housing Agreement Template for Canada

An Employee Housing Agreement becomes necessary when an organization provides residential accommodation to its employees as part of their employment package or due to work location requirements. This document is particularly relevant in Canadian jurisdictions where remote work locations, seasonal employment, or specific job requirements necessitate employer-provided housing. The agreement covers essential aspects such as rental terms, maintenance responsibilities, occupancy conditions, and the crucial relationship between employment status and housing rights. It must carefully balance the employer's interests with employee rights while ensuring compliance with provincial residential tenancy laws, employment standards, and human rights legislation. The document is especially common in industries operating in remote locations or where housing is a key component of the employment package.

1. Parties: Identifies the employer/landlord and employee/tenant, including their legal names and addresses

2. Background: Explains the context of the agreement - that housing is being provided as part of employment

3. Definitions: Defines key terms used throughout the agreement including 'Premises', 'Term', 'Rent', 'Employment Agreement', etc.

4. Term of Occupancy: Specifies the duration of the housing arrangement and its relationship to employment

5. Premises Description: Detailed description of the housing unit being provided

6. Rent and Payment Terms: Details of rent amount, payment method, and any salary deduction arrangements

7. Utilities and Services: Specifies which utilities are included and who is responsible for payments

8. Maintenance and Repairs: Outlines responsibilities for maintaining the premises

9. Use of Premises: Permitted uses of the property and any restrictions

10. Occupants: Identifies who is permitted to occupy the premises

11. Employee Obligations: Specific responsibilities of the employee as tenant

12. Employer Rights and Obligations: Specific responsibilities of the employer as landlord

13. Termination: Conditions for termination, including employment-related termination

14. Vacating the Premises: Process and requirements for moving out

15. General Provisions: Standard legal clauses including governing law, amendments, notices