Construction Letter Of Intent Template for Canada

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Key Requirements PROMPT example:

Construction Letter Of Intent

"I need a Construction Letter of Intent for a commercial office building project in Ontario, Canada, where we need to start preliminary design work and site investigations by March 2025, with a maximum authorized spend of CAD 500,000."

Document background
The Construction Letter of Intent serves as a crucial bridging document in Canadian construction projects, used when parties have reached preliminary agreement on key terms but need to begin certain activities before finalizing the main construction contract. This document is particularly relevant when there's urgency to commence preliminary works such as design development, site preparation, or long-lead procurement, while contract details are being finalized. Operating within Canadian construction law framework, including provincial Construction Acts and federal regulations, it typically authorizes specific preliminary activities while limiting financial exposure and clearly defining which elements are binding. The LOI needs to carefully balance enabling project progress with protecting both parties' interests, especially considering Canadian construction lien rights and prompt payment legislation.
Suggested Sections

1. Date and Parties: Full legal names and addresses of both the project owner/employer and the contractor

2. Project Identification: Clear description of the project including location and basic scope

3. Intent Statement: Clear statement of intention to enter into a formal construction contract subject to conditions

4. Scope of Preliminary Work: Specific preliminary activities authorized under the LOI

5. Duration and Expiry: Time period for which the LOI is valid and conditions for extension

6. Payment Terms: Terms for payment of authorized preliminary work, including maximum amount payable

7. Binding Elements: Clear statement of which elements are binding and which are not

8. Termination Rights: Conditions under which either party can terminate the LOI

9. Confidentiality: Requirements for maintaining confidentiality of project information

10. Signature Block: Space for authorized signatures from both parties

Optional Sections

1. Insurance Requirements: Include when preliminary work involves site access or significant risks

2. Health and Safety Obligations: Include when preliminary work involves site activities

3. Intellectual Property Rights: Include when preliminary work involves design or creative elements

4. Dispute Resolution: Include for high-value projects or when preliminary work is substantial

5. Environmental Compliance: Include when preliminary work might have environmental impacts

6. Local Authority Compliance: Include when preliminary work requires permits or local authority interaction

Suggested Schedules

1. Scope Schedule: Detailed description of authorized preliminary works

2. Price Schedule: Breakdown of authorized costs and payment milestones

3. Program Schedule: Timeline for preliminary activities and key dates

4. Key Personnel Schedule: List of key personnel authorized to work under the LOI

5. Site Access Plan: Details of any site access requirements and restrictions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Construction

Real Estate Development

Infrastructure

Commercial Property

Residential Development

Industrial Construction

Healthcare Construction

Educational Facilities

Government Infrastructure

Mining

Oil and Gas

Renewable Energy

Transport Infrastructure

Retail Development

Relevant Teams

Legal

Commercial

Construction

Project Management

Operations

Development

Procurement

Risk Management

Finance

Contract Administration

Business Development

Corporate Management

Relevant Roles

Construction Project Manager

Commercial Director

Contract Manager

Legal Counsel

Development Director

Chief Operating Officer

Project Director

Construction Manager

Procurement Manager

Risk Manager

Chief Financial Officer

Site Manager

Development Manager

Senior Project Manager

Commercial Manager

Head of Construction

Legal Director

Operations Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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