Work Experience Offer Letter Template for Australia

The Work Experience Offer Letter is a crucial document used in Australian workplaces to formalize work experience arrangements between organizations and participants. It is typically used when offering short-term, unpaid work experience placements to students, recent graduates, or career changers. The document ensures compliance with Australian workplace laws, particularly the Fair Work Act 2009 and state-specific education regulations. It clearly distinguishes the arrangement from employment relationships and includes essential information about the placement duration, learning objectives, supervision, workplace safety, and confidentiality requirements. This letter is particularly important for organizations participating in structured workplace learning programs and helps establish clear expectations while protecting both parties' interests.

1. Letterhead and Date: Organization's official letterhead including logo, address, and current date

2. Recipient Details: Full name and address of the work experience participant

3. Salutation: Professional greeting addressing the participant by name

4. Offer Statement: Clear statement offering the work experience position and expressing enthusiasm about the participant joining the organization

5. Position Details: Title/role of the work experience position and department/team placement

6. Duration and Dates: Specific start and end dates of the work experience period, including daily hours/schedule

7. Supervision: Name and position of the designated supervisor/mentor

8. Learning Objectives: Outline of key learning outcomes and skills development opportunities

9. Duties and Responsibilities: Overview of tasks and activities the participant will undertake

10. Workplace Arrangements: Details about workplace location, dress code, and any equipment/resources provided

11. Insurance and Safety: Confirmation of insurance coverage and commitment to workplace safety

12. Confidentiality: Brief statement about maintaining confidentiality of business information

13. Acceptance Instructions: Clear instructions on how to accept the offer and by what date

14. Closing: Professional closing statement, signature block with contact details for questions