Outsourced CFO Services Engagement Letter Template for Australia

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Key Requirements PROMPT example:

Outsourced CFO Services Engagement Letter

"I need an Outsourced CFO Services Engagement Letter for my technology startup based in Melbourne, with services to commence from March 2025, including full financial management, startup fundraising support, and ASX listing preparation services."

Document background
The Outsourced CFO Services Engagement Letter is designed for situations where companies require high-level financial expertise without the commitment of a full-time executive. This document is particularly relevant in the Australian business context where growing companies, SMEs, or organizations undergoing transition need professional financial leadership on a flexible basis. The engagement letter establishes the framework for providing CFO services, including strategic financial planning, reporting, compliance oversight, and advisory services. It addresses Australian regulatory requirements, professional standards, and market practices while clearly defining the scope of services, responsibilities, and commercial terms. This document is essential for both service providers and clients to ensure clear understanding and alignment of expectations in professional financial service arrangements.
Suggested Sections

1. Letterhead and Date: Professional letterhead with firm details and current date

2. Recipient Details: Client's name, title, company name, and address

3. Salutation: Professional greeting to the client

4. Introduction: Opening paragraph identifying the parties and purpose of the engagement

5. Scope of Services: Detailed outline of CFO services to be provided, including financial management, reporting, strategic planning, and advisory services

6. Term and Time Commitment: Duration of engagement and expected time allocation

7. Fees and Payment Terms: Fee structure, billing frequency, and payment conditions

8. Professional Standards and Qualifications: Confirmation of relevant qualifications and commitment to professional standards

9. Confidentiality and Data Protection: Obligations regarding confidential information and compliance with privacy laws

10. Communication and Reporting: Reporting structure, frequency of updates, and communication protocols

11. Termination Provisions: Conditions and process for ending the engagement

12. Acceptance and Execution: Signature blocks and acceptance terms

Optional Sections

1. International Services: Additional terms for cross-border services if the CFO services extend to international operations

2. Industry-Specific Requirements: Special terms for regulated industries or specific sector requirements

3. Team Structure: Details of additional team members or support staff if the service includes a team

4. Travel and Expenses: Terms for travel arrangements and reimbursement if regular travel is required

5. Insurance Coverage: Specific insurance requirements and coverage details if required by client

6. Conflict Resolution: Detailed dispute resolution procedures for complex engagements

7. Success Metrics: Specific performance indicators or objectives if agreed with client

Suggested Schedules

1. Schedule A - Detailed Service Description: Comprehensive list of specific CFO services and deliverables

2. Schedule B - Fee Schedule: Detailed breakdown of fees, rates, and payment structures

3. Schedule C - Required Information and Access: List of documents, systems, and access requirements needed from the client

4. Appendix 1 - Key Contact Information: Contact details for key team members and client representatives

5. Appendix 2 - Reporting Templates: Standard templates for financial reports and updates

6. Appendix 3 - Compliance Checklist: List of regulatory and compliance requirements to be maintained

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Professional Services

Financial Services

Technology

Manufacturing

Retail

Healthcare

Construction

Real Estate

Hospitality

Non-Profit

Start-ups

Small and Medium Enterprises

E-commerce

Mining and Resources

Agriculture

Relevant Teams

Finance

Executive Leadership

Board of Directors

Accounting

Corporate Services

Operations

Legal

Compliance

Treasury

Risk Management

Corporate Governance

Business Development

Relevant Roles

Chief Executive Officer

Managing Director

Company Director

Business Owner

Chief Financial Officer

Financial Controller

Finance Director

Partner (Professional Services)

Director of Professional Services

Head of Advisory Services

Company Secretary

General Manager

Operations Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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