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Engagement Letter Company Secretarial Services
"I need an Engagement Letter for Company Secretarial Services for my ASX-listed mining company based in Perth, with specific provisions for managing multiple subsidiary companies and ASIC compliance requirements, to commence from March 2025."
1. Letter Header: Firm letterhead, date, recipient details and reference number
2. Addressee: Formal address to the company's authorized representative
3. Introduction: Opening paragraph confirming the engagement request and appointment acceptance
4. Service Scope: Detailed outline of company secretarial services to be provided
5. Term: Duration of the engagement and renewal terms
6. Fees and Payment Terms: Fee structure, billing arrangements, and payment terms
7. Our Team: Key personnel responsible for service delivery
8. Your Obligations: Client's responsibilities and information provision requirements
9. Confidentiality: Confidentiality obligations and data protection commitments
10. Professional Standards: Compliance with relevant professional standards and regulations
11. Termination: Conditions and process for ending the engagement
12. Acceptance: Signature blocks and acceptance confirmation procedure
1. Multiple Entity Services: Additional terms for servicing multiple entities within a corporate group
2. International Services: Specific provisions for cross-border corporate secretarial services
3. ASIC Agent Services: Terms specific to acting as ASIC agent for the company
4. Electronic Communications: Specific provisions for digital signatures and electronic communications
5. Conflict Resolution: Detailed dispute resolution procedures
6. Insurance Coverage: Details of professional indemnity insurance coverage
7. Sub-contracting: Terms governing the use of sub-contractors or external specialists
1. Schedule 1 - Detailed Service Description: Comprehensive list of all company secretarial services included
2. Schedule 2 - Fee Schedule: Detailed breakdown of fees for different services and additional charges
3. Schedule 3 - Key Personnel: Details of key team members and their responsibilities
4. Appendix A - Standard Terms and Conditions: General terms and conditions of the firm
5. Appendix B - Service Level Agreement: Specific performance standards and response times
6. Appendix C - Required Information List: List of documents and information the client needs to provide
Authors
ASIC
Authorized Representative
Board
Business Day
Client
Company
Company Records
Confidential Information
Corporations Act
Directors
Effective Date
Electronic Lodgment
Engagement
Fees
Force Majeure Event
Governing Documents
GST
Initial Term
Intellectual Property Rights
Key Personnel
Laws
Material
Notice
Personnel
Professional Standards
Related Bodies Corporate
Relevant Law
Services
Service Provider
Scope of Services
Standard Terms
Term
Termination Date
Working Hours
Scope of Services
Term and Renewal
Fees and Payment
Service Delivery
Client Obligations
Personnel
Confidentiality
Data Protection
Intellectual Property
Professional Standards
Regulatory Compliance
Record Keeping
Electronic Communications
Liability and Indemnity
Insurance
Force Majeure
Termination
Dispute Resolution
Governing Law
Assignment
Entire Agreement
Severability
Notices
Variation
Third Party Rights
Financial Services
Professional Services
Mining and Resources
Technology
Healthcare
Retail
Manufacturing
Real Estate
Energy
Telecommunications
Non-Profit Organizations
Education
Construction
Agriculture
Transport and Logistics
Legal
Compliance
Corporate Governance
Finance
Risk Management
Corporate Affairs
Executive Office
Board of Directors
Company Secretariat
Administrative Services
Company Secretary
Corporate Services Manager
Chief Legal Officer
General Counsel
Compliance Officer
Corporate Governance Manager
Board Secretary
Managing Director
Chief Executive Officer
Chief Financial Officer
Director of Operations
Risk Manager
Legal Counsel
Corporate Affairs Manager
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