Memorandum For Meeting Announcement Template for Australia

The Memorandum for Meeting Announcement is a crucial document in Australian corporate governance, used to formally communicate meeting details to relevant stakeholders. This document type is essential for maintaining proper corporate records and ensuring compliance with Australian corporate law, particularly the Corporations Act 2001. The memorandum serves multiple purposes: it provides official notice of the meeting, ensures all relevant parties are informed, and creates a formal record of the notification. It includes critical information such as meeting date, time, location, purpose, and attendee requirements. The document is used across various meeting types, from routine operational meetings to formal board meetings and annual general meetings. When distributed electronically, it must comply with the Electronic Transactions Act 1999, and for listed companies, it needs to adhere to additional ASX Listing Rules requirements.

1. Header Information: Company name, document type (Memorandum), date, reference number

2. Meeting Title: Clear identification of the type of meeting being announced

3. Date and Time: Specific date, start time, and expected duration of the meeting

4. Location: Physical venue details including address and room number, or virtual meeting access information

5. Purpose: Brief statement of the primary purpose or agenda of the meeting

6. Required Attendees: List of individuals or roles required to attend

7. RSVP Details: Contact information and deadline for confirming attendance

8. Contact Information: Details of the meeting organizer or secretary for queries