Final Written Warning Letter Template for Australia

The Final Written Warning Letter is a crucial document in Australian employment law that represents the final formal step in the disciplinary process before potential termination. It is typically used when previous verbal and/or written warnings have not resulted in the required improvement in performance or conduct. The document must comply with Fair Work Act 2009 requirements and demonstrate procedural fairness. It should clearly outline the specific issues, reference previous warnings, detail required improvements, specify timeframes, and explain potential consequences. The letter serves multiple purposes: documenting the ongoing performance/conduct issues, providing clear expectations for improvement, and protecting the employer's legal position if termination becomes necessary. It's essential that the document maintains a professional tone while being explicit about the seriousness of the situation and potential consequences.

1. Letter Header: Company letterhead, date, and formal addressing of the employee including their full name and position

2. Subject Line: Clear indication that this is a Final Written Warning

3. Previous Warnings Reference: Summary of previous verbal and/or written warnings, including dates and nature of discussions

4. Current Issue Description: Detailed description of the specific incident(s), behavior, or performance issues that have led to this final warning

5. Impact Statement: Explanation of how the employee's conduct or performance affects the workplace, team, or business

6. Expected Improvements: Clear outline of the specific improvements or changes required from the employee

7. Timeframe: Specific timeline for when improvements must be demonstrated

8. Consequences: Clear statement of potential consequences if improvements are not made, including possible termination

9. Support Available: Information about any support, training, or resources available to help the employee improve

10. Acknowledgment: Space for employee and manager signatures, date, and acknowledgment of receipt