Departmental Meeting Minutes Template for Australia

Departmental Meeting Minutes are essential governance documents used to record the proceedings, decisions, and actions of departmental meetings within Australian organizations. These minutes serve multiple purposes: they provide a legal record of organizational decision-making, ensure compliance with Australian corporate governance requirements, and maintain institutional memory. The document must comply with various Australian legislation including the Public Governance, Performance and Accountability Act 2013, relevant state Records Acts, and privacy laws. Meeting minutes typically include details of attendees, discussions, decisions made, action items assigned, and any supporting documentation. They are particularly important for audit trails, decision verification, and ensuring accountability in organizational operations.

1. Meeting Details: Date, time, location, and type of meeting

2. Attendees: List of present participants, apologies, and invited guests

3. Confirmation of Previous Minutes: Review and approval of previous meeting's minutes

4. Action Items Review: Status update on actions from previous meeting

5. Agenda Items: Record of discussions and decisions for each agenda item

6. Other Business: Discussion of items not on the formal agenda

7. Next Meeting: Date, time, and location of next scheduled meeting

8. Meeting Close: Time of meeting conclusion

9. Approval: Signature section for chair/secretary confirming accuracy of minutes