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Payment Recovery Letter

Payment Recovery Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Payment Recovery Letter

"I need a Payment Recovery Letter for collecting an overdue payment of AED 250,000 from a Dubai-based construction company, with a final payment deadline of March 15, 2025, including a calculation of late payment interest as per UAE law."

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Document background
The Payment Recovery Letter is a crucial document in the UAE's commercial and civil landscape, used when a party needs to formally demand payment of outstanding amounts. It serves as both a professional courtesy and a legal prerequisite before initiating court proceedings under UAE law. The document is particularly important given the UAE's strict legal framework regarding debt recovery and the courts' requirement for documented payment demands. This letter should detail the debt's origin, amount, payment history, and provide clear payment instructions while complying with UAE Federal Laws, including the Civil Code (Federal Law No. 5 of 1985) and Commercial Transactions Law (Federal Law No. 18 of 1993). It's commonly used in various business scenarios, from simple overdue payments to complex commercial disputes, and can significantly strengthen the creditor's position if legal action becomes necessary.
Suggested Sections

1. Sender Details: Full legal name, address, and contact information of the creditor or their representative

2. Recipient Details: Full legal name, address of the debtor, including any reference numbers or identifiers

3. Date: Current date of the letter

4. Subject Line: Clear indication that this is a Payment Recovery Letter with relevant reference numbers

5. Debt Description: Clear statement of the outstanding amount and its origin, including invoice numbers and dates

6. Payment History: Summary of any partial payments made and remaining balance

7. Legal Basis: Reference to the underlying agreement or basis for the debt

8. Demand for Payment: Clear statement of the amount demanded and deadline for payment

9. Payment Instructions: Detailed banking or payment information for settling the debt

Optional Sections

1. Previous Communications: Reference to prior payment requests or communications, used when there has been previous correspondence

2. Interest Calculation: Breakdown of any applicable interest charges, used when claiming interest on the outstanding amount

3. Legal Consequences: Warning of potential legal action, used in final demand letters

4. Settlement Offer: Proposed payment plan or settlement terms, used when willing to negotiate payment terms

5. Without Prejudice: Legal disclaimer protecting the creditor's rights, used in settlement negotiations

Suggested Schedules

1. Schedule A - Invoice Details: Copies or details of all relevant invoices

2. Schedule B - Payment History: Detailed breakdown of all payments received and outstanding amounts

3. Schedule C - Contract Extract: Relevant excerpts from the underlying contract or agreement

4. Schedule D - Interest Calculation: Detailed calculation of interest charges if applicable

5. Schedule E - Communication Log: Chronological record of all previous payment requests and responses

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant Industries

Banking & Financial Services

Real Estate & Construction

Retail & Consumer Goods

Manufacturing & Industrial

Professional Services

Healthcare

Technology & Communications

Energy & Utilities

Transportation & Logistics

Education

Hospitality & Tourism

Relevant Teams

Legal

Finance

Accounts Receivable

Treasury

Credit Control

Collections

Risk Management

Corporate Affairs

Commercial Operations

Contract Administration

Relevant Roles

Finance Manager

Credit Controller

Accounts Receivable Manager

Legal Counsel

Collections Specialist

Financial Director

Accounts Manager

Chief Financial Officer

Business Development Manager

Commercial Manager

Contract Administrator

Risk Manager

Treasury Manager

Corporate Lawyer

Debt Recovery Specialist

Industries
UAE Civil Code (Federal Law No. 5 of 1985): Fundamental law governing civil transactions, contracts, and obligations between parties, including provisions on debt recovery and payment obligations
UAE Commercial Transactions Law (Federal Law No. 18 of 1993): Regulates commercial transactions and provides framework for commercial debts, including provisions on commercial papers and payment instruments
UAE Civil Procedure Law (Federal Law No. 11 of 1992): Sets out the procedures for filing claims and recovering debts through the courts, including enforcement procedures
UAE Federal Decree-Law No. 14 of 2020 (Amending Certain Provisions of the Civil Procedure Law): Contains updated provisions regarding payment orders and expedited procedures for debt recovery
UAE Penal Code (Federal Law No. 3 of 1987): Relevant for cases involving bounced checks or fraudulent activities related to payment obligations
UAE Electronic Transactions and Commerce Law (Federal Law No. 1 of 2006): Relevant if the payment obligation arose from electronic transactions or if electronic evidence is involved
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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