The Letter of Censure is a crucial HR document used in UAE workplaces when formal disciplinary action is required. It serves as an official record of employee misconduct or policy violations and forms part of the progressive disciplinary process under UAE Labor Law. This document should be used when verbal warnings have proven ineffective or when the severity of the incident warrants immediate written documentation. The Letter of Censure must be carefully drafted to ensure compliance with UAE Federal Law No. 33 of 2021 and related employment regulations, including proper documentation of the incident, clear communication of expectations, and fair warning of consequences. It's particularly important in the UAE context to ensure the letter respects local cultural sensitivities while maintaining professional standards.
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1. Letter Header: Company letterhead, date, reference number, and formal letter formatting
2. Recipient Details: Employee's full name, employee ID, position, department, and work location
3. Subject Line: Clear indication that this is a Letter of Censure/Warning
4. Incident Details: Specific description of the misconduct or violation, including date, time, and location
5. Policy Reference: Citation of specific company policies, procedures, or regulations that were violated
6. Impact Statement: Description of how the misconduct affects the company, colleagues, or work environment
7. Required Corrective Actions: Clear outline of expected behavioral changes or improvements
8. Consequences Statement: Description of potential consequences if behavior continues or similar incidents occur
9. Acknowledgment: Space for employee signature and date to confirm receipt of the letter
1. Previous Warnings: Reference to any previous verbal or written warnings, used when this is not the first incident
2. Performance Improvement Plan: Detailed improvement steps with timeline, used for more serious or repeated violations
3. Training Requirements: Specific training or coaching requirements, included when additional training could help prevent future incidents
4. Appeal Process: Information about the employee's right to appeal, included for more serious censures or when required by company policy
5. Probation Terms: Details of any probationary period being imposed, included when applicable
1. Incident Report: Detailed report of the incident or violation
2. Witness Statements: Statements from witnesses or affected parties, if applicable
3. Related Documentation: Copies of relevant emails, communications, or other evidence supporting the censure
4. Policy Extract: Copy of the specific company policy or regulation that was violated
5. Previous Warning Letters: Copies of any previous warning letters referenced in the current censure
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