Contract Termination Acceptance Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Contract Termination Acceptance Letter

"I need a Contract Termination Acceptance Letter for a UAE-based software licensing agreement, accepting the vendor's request to terminate effective March 15, 2025, with confirmation that all license fees are settled."

Document background
The Contract Termination Acceptance Letter is a critical document used in the United Arab Emirates when one party formally accepts another party's request to terminate an existing contract. This document is essential in the UAE business environment where formal written communication is highly valued and legally significant. It should be drafted in compliance with UAE Civil Code requirements and any applicable sector-specific regulations. The letter serves multiple purposes: it acknowledges receipt of the termination request, confirms acceptance of the termination, specifies the effective date, outlines any remaining obligations, and provides a clear record of the mutual agreement to end the contractual relationship. This document is particularly important in the UAE context where business relationships and their formal conclusion must be clearly documented to avoid future disputes and ensure compliance with local legal requirements.
Suggested Sections

1. Letter Header and Date: Official letterhead, date, and reference number of the letter

2. Recipient Details: Full name and address of the party requesting termination

3. Subject Line: Clear indication that this is a Contract Termination Acceptance Letter with reference to the original contract

4. Contract Reference: Details of the original contract including date, parties, and subject matter

5. Termination Request Acknowledgment: Reference to the termination request received, including its date and method of delivery

6. Confirmation of Acceptance: Clear statement accepting the termination and specifying the effective termination date

7. Final Settlement Statement: Statement regarding the settlement of accounts and obligations

8. Closing: Formal closing, signature block, and company stamp as required under UAE law

Optional Sections

1. Outstanding Obligations: Used when there are specific obligations that need to be fulfilled before or after termination

2. Confidentiality Reminder: Include when the original contract contained confidentiality provisions that survive termination

3. Return of Property: Required when there are physical or intellectual property items to be returned

4. Mutual Release: Include when parties agree to release each other from future claims

5. Post-Termination Cooperation: Used when ongoing cooperation is needed for transition or handover

6. Surviving Provisions: Include when specific contract provisions survive the termination

Suggested Schedules

1. Schedule of Outstanding Payments: Detailed list of any pending financial settlements or payment schedules

2. Property Return Checklist: Itemized list of physical or intellectual property to be returned

3. Handover Timeline: Schedule of transition activities and deadlines if applicable

4. Final Account Statement: Detailed financial reconciliation if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Financial Services

Real Estate and Construction

Information Technology

Manufacturing

Retail and Consumer Goods

Professional Services

Healthcare

Education

Telecommunications

Energy and Utilities

Hospitality and Tourism

Transportation and Logistics

Media and Entertainment

Government and Public Sector

Relevant Teams

Legal

Procurement

Contracts Administration

Compliance

Risk Management

Operations

Finance

Human Resources

Business Development

Project Management

Commercial Operations

Corporate Governance

Relevant Roles

Chief Executive Officer

Managing Director

Legal Counsel

Contract Manager

Procurement Manager

Business Development Manager

Project Manager

Operations Manager

Compliance Officer

Risk Manager

Account Manager

Human Resources Director

Finance Manager

Commercial Director

General Manager

Company Secretary

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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