Confirmation Of Directorship Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Confirmation Of Directorship Letter

"I need a Confirmation of Directorship Letter for appointing a new Executive Director to my mainland UAE technology company, ensuring compliance with local sponsor requirements and including specific responsibilities for overseeing our digital transformation initiatives from March 2025."

Document background
The Confirmation of Directorship Letter is a crucial corporate governance document used in the United Arab Emirates when appointing new directors to a company's board. This document is required to formally establish the director's position and ensure compliance with UAE Federal Commercial Companies Law (Federal Law No. 2 of 2015, as amended) and relevant regulatory requirements. The letter is commonly used during new director appointments, reappointments, or when documenting changes in director roles. It includes essential information about the appointment terms, responsibilities, remuneration, and compliance requirements specific to UAE corporate governance standards. The document must align with specific requirements depending on whether the company is established in mainland UAE or in one of the free zones, each having their own regulatory frameworks while adhering to federal law principles.
Suggested Sections

1. Company Details: Full legal name of the company, registration number, and registered address

2. Director Details: Full name, nationality, passport details, and UAE residence details (if applicable) of the appointed director

3. Appointment Confirmation: Formal confirmation of the appointment, including the effective date and position title

4. Term of Appointment: Duration of the appointment and any renewal provisions

5. Board Position: Specific role on the board (e.g., Executive Director, Non-Executive Director, Independent Director)

6. Key Responsibilities: Overview of main duties and responsibilities as per UAE Companies Law

7. Compliance Declaration: Confirmation of compliance with UAE corporate governance requirements and no conflicts of interest

8. Remuneration: Details of any fees, allowances, or benefits associated with the position

9. Acceptance: Space for director's acknowledgment and acceptance of the appointment and terms

Optional Sections

1. Committee Appointments: Details of any specific committee roles, used when the director is appointed to board committees

2. Local Agent Requirements: Additional requirements if serving as a director in a mainland UAE company

3. Free Zone Requirements: Specific provisions required by the relevant free zone authority, if applicable

4. Share Qualification: Details of any share ownership requirements for directors, if applicable

5. Additional Roles: Description of any additional executive roles if the director also holds a management position

6. Indemnification: Specific indemnification provisions, if offered by the company

Suggested Schedules

1. Board Resolution: Copy of the board resolution approving the appointment

2. Declaration of Compliance: Director's declaration of compliance with UAE Companies Law requirements

3. ID Documents: Copies of passport, Emirates ID (if applicable), and other identification documents

4. Company License: Copy of company trade license and registration documents

5. Terms of Reference: Detailed description of role responsibilities and requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Financial Services

Real Estate & Construction

Technology & Communications

Healthcare & Pharmaceuticals

Retail & Consumer Goods

Manufacturing & Industrial

Energy & Utilities

Professional Services

Tourism & Hospitality

Transport & Logistics

Education

Media & Entertainment

Relevant Teams

Legal

Compliance

Corporate Governance

Board Secretariat

Executive Management

Risk Management

Human Resources

Corporate Affairs

Company Secretarial

Relevant Roles

Board Director

Executive Director

Non-Executive Director

Independent Director

Managing Director

Board Chairman

Company Secretary

Chief Executive Officer

Chief Financial Officer

Legal Director

Compliance Officer

Corporate Governance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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