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Sub Processing Agreement
"I need a South African Sub Processing Agreement for appointing a cloud service provider based in Ireland to process our customer data, with specific provisions for cross-border transfers and POPIA compliance, to be effective from March 2025."
1. Parties: Identification of the primary processor (as client) and the sub-processor (as service provider), including their full legal names, registration numbers, and registered addresses
2. Background: Context of the agreement, reference to the main processing agreement, and the need for sub-processing services
3. Definitions: Definitions of key terms used in the agreement, including terms from POPIA such as 'personal information', 'processing', 'operator', and agreement-specific terms
4. Appointment and Scope: Formal appointment of the sub-processor and detailed description of the processing activities to be performed
5. Duration and Termination: Term of the agreement, termination rights and procedures, and consequences of termination
6. Sub-processor Obligations: Core obligations including compliance with POPIA, following instructions, confidentiality, security measures, and data breach reporting
7. Technical and Organizational Measures: Specific security measures and safeguards required for processing activities
8. Audit Rights: Primary processor's rights to audit the sub-processor's compliance and documentation requirements
9. Data Subject Rights: Procedures for handling data subject requests and supporting the primary processor in fulfilling these obligations
10. Breach Notification: Procedures and timeframes for reporting security incidents and data breaches
11. Liability and Indemnity: Allocation of liability and indemnification obligations between the parties
12. General Provisions: Standard contractual clauses including governing law, jurisdiction, entire agreement, and amendment procedures
1. Cross-border Data Transfers: Required when personal information will be processed outside South Africa, specifying compliance with POPIA's cross-border transfer requirements
2. Additional Sub-processors: Include when the sub-processor may need to engage additional sub-processors, specifying approval procedures and requirements
3. Intellectual Property Rights: Include when the processing activities involve creation or use of intellectual property
4. Insurance Requirements: Include when specific insurance coverage is required for the processing activities
5. Business Continuity: Include when the processing activities are critical and require specific disaster recovery and business continuity measures
1. Schedule 1 - Processing Activities: Detailed description of the processing activities, including categories of data subjects, types of personal information, and processing purposes
2. Schedule 2 - Technical and Security Measures: Detailed specifications of security measures, access controls, encryption standards, and other technical requirements
3. Schedule 3 - Service Levels: Performance metrics, response times, and service quality requirements for the processing activities
4. Schedule 4 - Fee Schedule: Pricing, payment terms, and fee calculation methods for the sub-processing services
5. Appendix A - Contact Details: Key contact persons and their details for operational matters, breach reporting, and notices
6. Appendix B - Approved Sub-processors: List of any pre-approved additional sub-processors (if applicable)
Authors
Applicable Laws
Authorised Persons
Business Day
Confidential Information
Consent
Data Breach
Data Controller
Data Processing Agreement
Data Protection Laws
Data Subject
Effective Date
Information Officer
Information Regulator
Instructions
Main Agreement
Operator
Personal Information
POPIA
Processing
Professional Services
Regulator
Responsible Party
Security Measures
Services
Special Personal Information
Sub-processor
Technical and Organisational Measures
Term
Third Party
Unique Identifier
Scope of Processing
Data Protection Compliance
Technical Security
Confidentiality
Audit Rights
Data Subject Rights
Breach Notification
Cross-border Transfers
Sub-processor Engagement
Service Levels
Fees and Payment
Representations and Warranties
Liability and Indemnification
Insurance
Intellectual Property
Term and Termination
Force Majeure
Assignment
Dispute Resolution
Governing Law
Business Continuity
Record Keeping
Notice
Severability
Entire Agreement
Amendment
Non-solicitation
Return of Data
Regulatory Compliance
Technology and Software
Financial Services
Healthcare
Telecommunications
Professional Services
E-commerce
Manufacturing
Education
Insurance
Retail
Business Process Outsourcing
Cloud Services
Legal
Compliance
Information Technology
Information Security
Risk Management
Data Protection
Procurement
Vendor Management
Operations
Information Governance
Privacy
Contract Management
Data Protection Officer
Information Officer
Legal Counsel
Privacy Manager
Compliance Officer
IT Security Manager
Risk Manager
Operations Director
Procurement Manager
Contract Manager
Chief Technology Officer
Chief Information Security Officer
Information Security Manager
Data Governance Manager
Vendor Management Officer
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