Government Travel Consent Form Template for South Africa

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Key Requirements PROMPT example:

Government Travel Consent Form

"I need a Government Travel Consent Form for my 12-year-old daughter who will be traveling to the UK with her school group for a two-week educational program in March 2025, including authorization for her teachers to make medical decisions if needed."

Document background
The Government Travel Consent Form was established as part of South Africa's commitment to preventing child trafficking and ensuring child protection in international travel. This document became particularly crucial following the implementation of stricter immigration regulations in 2015. The form is required whenever a minor travels across South African borders, whether departing from or entering South Africa, alone or accompanied by someone other than their legal guardians. It must include detailed information about the child, parents/guardians, travel plans, and accompanying persons (if applicable). The document requires official authentication and must be presented alongside other supporting documents such as birth certificates and passport copies. This requirement applies to both South African citizens and foreign nationals traveling with minors through South African border points.
Suggested Sections

1. Child's Personal Information: Details including full name, date of birth, place of birth, passport number, and nationality of the child

2. Parent(s)/Legal Guardian(s) Information: Full details of parent(s) or legal guardian(s) giving consent, including full names, ID/passport numbers, and contact information

3. Travel Details: Specific information about the planned travel, including dates, destinations, purpose of travel, and accommodation details

4. Accompanying Person Details: Information about the person(s) accompanying the child if traveling without parents/legal guardians

5. Consent Declaration: Formal statement of consent for the child's travel, including specific permissions and limitations

6. Emergency Contact Information: Contact details for emergencies, including alternative contacts in both origin and destination countries

7. Authentication Section: Space for official authentication including commissioner of oaths or notary public verification

Optional Sections

1. Medical Information: Used when the child has specific medical conditions or requirements that need to be noted for travel

2. Additional Parent Consent: Required when one parent is deceased, has sole custody, or when additional parental authorizations are needed

3. Return Travel Authorization: Used for round-trip travel authorization when dates of return are known

4. Translation Declaration: Required when the form needs to be presented in multiple languages for international travel

5. Special Instructions: Used when specific care instructions or restrictions need to be noted for the child's travel

Suggested Schedules

1. Appendix A - Supporting Documents Checklist: List of required supporting documents including copies of IDs, birth certificates, etc.

2. Appendix B - Emergency Contact Form: Detailed emergency contact information and medical authorization form

3. Appendix C - Certified Copies: Space for attaching certified copies of required documents

4. Appendix D - Travel Itinerary: Detailed itinerary including flight numbers, accommodation details, and contact information at destinations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Government and Public Sector

Immigration Services

Travel and Tourism

Education

Legal Services

Child Protection Services

Border Control and Security

International Relations

Document Authentication Services

Relevant Teams

Legal Affairs

Compliance

Immigration Services

Document Control

International Relations

Child Protection

Travel Services

Border Control

Administrative Services

Relevant Roles

Immigration Officer

Border Control Agent

Travel Agent

School Administrator

Legal Administrator

Compliance Officer

Document Controller

Embassy/Consulate Officer

Tourism Coordinator

Child Protection Officer

International Relations Manager

Travel Documentation Specialist

Legal Affairs Coordinator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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