Document background
The Formal Letter Of Warning To Employee is a critical document in South African employment law and HR practice, used when formal disciplinary action is required but termination is not yet warranted. It forms part of the progressive discipline process required under South African labour law, particularly the Labour Relations Act and the Code of Good Practice on Dismissal. This document should be issued after verbal warnings have proven ineffective or when the severity of the incident requires immediate written documentation. The letter must clearly state the nature of the misconduct or performance issue, reference relevant company policies, specify required improvements, and outline consequences of non-compliance. It serves both as a formal notification to the employee and as evidence of fair procedure should further disciplinary action become necessary.
