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Minutes Of Annual General Meeting Of Listed Company

Minutes Of Annual General Meeting Of Listed Company Template for Singapore

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Key Requirements PROMPT example:

Minutes Of Annual General Meeting Of Listed Company

"Need to draft Minutes Of Annual General Meeting Of Listed Company for our technology company's upcoming AGM in March 2025, including special resolutions for a proposed share buyback program and changes to our employee share option scheme."

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Document background
Minutes Of Annual General Meeting Of Listed Company is a crucial corporate governance document required under Singapore law. It provides a comprehensive record of the company's annual meeting with shareholders, including all resolutions proposed and passed, financial statements presented, director appointments or reappointments, and material discussions. The document must comply with the Companies Act (Cap. 50), SGX listing rules, and serves multiple purposes including regulatory compliance, shareholder communication, and corporate record-keeping. It forms part of the company's permanent records and may be inspected by relevant authorities or shareholders as required by law.
Suggested Sections

1. Meeting Details: Date, time, venue, and mode of meeting (physical/virtual/hybrid)

2. Attendance: List of directors, company secretary, auditors, and shareholders present

3. Quorum: Confirmation of quorum being present

4. Notice: Confirmation that proper notice was given

5. Chairman's Statement: Opening remarks and company performance overview

6. Ordinary Resolutions: Standard resolutions requiring simple majority

7. Voting Results: Detailed results of each resolution

8. Closure: Time of meeting conclusion and chairman's signature

Optional Sections

1. Special Resolutions: Used when special resolutions requiring 75% majority are proposed

2. Q&A Session: Record of questions from shareholders and responses

3. Presentations: When management presentations are made during AGM

Suggested Schedules

1. Attendance List: Detailed list of all attendees including proxies

2. Voting Statistics: Detailed breakdown of votes for each resolution

3. Presentation Materials: Copies of any presentations made during the AGM

4. Questions and Answers: Detailed record of substantial Q&A if not included in main minutes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Industries

Companies Act (Cap. 50) - Section 179: Primary legislation governing AGM requirements including timing, procedures, and mandatory agenda items for Singapore companies

Companies Act (Cap. 50) - Section 188: Legislative requirements regarding the recording and maintenance of minutes of proceedings at company meetings

Companies Act (Cap. 50) - Section 189: Specific requirements for keeping and maintaining proper minutes including signing, record-keeping, and inspection rights

Securities and Futures Act (Cap. 289): Regulatory framework governing securities trading and disclosure requirements for listed companies in Singapore

SGX Listing Rules - Chapter 7: Continuing obligations for listed companies including disclosure requirements, corporate governance standards, and reporting obligations

Code of Corporate Governance 2018: Guidelines on board matters, shareholder rights, stakeholder relationships, and corporate governance best practices

Company Constitution: Company-specific requirements for meetings including quorum requirements, voting procedures, and notice periods

SGX Practice Note 7.6: Guidelines on electronic communications with shareholders and requirements for virtual/hybrid meeting arrangements

COVID-19 (Temporary Measures) Act 2020: Temporary legislative provisions allowing for alternative meeting arrangements and electronic meeting procedures during pandemic conditions

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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