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Code Of Conduct Acknowledgement Form

Code Of Conduct Acknowledgement Form Template for Singapore

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Code Of Conduct Acknowledgement Form

"I need a Code of Conduct Acknowledgement Form for our Singapore-based fintech startup that emphasizes data protection and cybersecurity compliance, to be implemented for our new batch of 50 developers joining in March 2025."

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Document background
The Code of Conduct Acknowledgement Form is a crucial compliance document used in Singapore's corporate environment to establish a clear record of employees' commitment to organizational ethics and policies. This document is typically issued upon employment commencement or when significant updates are made to the code of conduct. It serves multiple purposes: protecting the organization legally, ensuring employees are aware of their obligations, and demonstrating compliance with Singapore's regulatory requirements. The form should be maintained as part of the employee's personnel file and may be particularly important in cases of disciplinary action or legal proceedings.
Suggested Sections

1. Acknowledgement Statement: Employee's formal acknowledgement of receiving and understanding the code

2. Employee Information: Basic details including name, employee ID, department

3. Code Reference: Reference to the specific version of the Code of Conduct being acknowledged

4. Declaration of Understanding: Statement confirming understanding of obligations and consequences

5. Signature Block: Space for employee signature and date

Optional Sections

1. Training Confirmation: Section for acknowledging completion of Code of Conduct training, used when organization provides formal training

2. Conflict Disclosure: Section for disclosing potential conflicts of interest, typically used for senior positions or regulated industries

3. Specific Policy Acknowledgements: Section containing checkboxes for specific critical policies requiring explicit acknowledgement

Suggested Schedules

1. Summary of Key Policies: Brief overview of critical conduct policies

2. Reporting Procedures: Summary of how to report violations or concerns

3. Contact Information: List of relevant contacts for questions or reporting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Industries

Employment Act (Chapter 91): Primary legislation governing employment relations, working hours, leave entitlements, and basic employment standards in Singapore

Workplace Safety and Health Act: Legislative framework for occupational safety and health standards in Singapore workplaces

Personal Data Protection Act (PDPA): Comprehensive data protection law governing the collection, use, disclosure, and care of personal data

Tripartite Guidelines on Fair Employment Practices: Guidelines promoting fair, responsible and progressive employment practices in Singapore

Protection from Harassment Act (POHA): Legislation providing protection from harassment and anti-social behavior in the workplace and other contexts

Prevention of Corruption Act: Primary anti-corruption legislation in Singapore defining and prohibiting various forms of corruption

Official Secrets Act: Law protecting sensitive government and official information from unauthorized disclosure

Companies Act: Primary legislation governing corporate entities and their operations in Singapore

TAFEP Guidelines: Guidelines from Tripartite Alliance for Fair & Progressive Employment Practices promoting fair employment practices

Corporate Governance Guidelines (MAS): Guidelines from Monetary Authority of Singapore on corporate governance standards and best practices

Foreign Corrupt Practices Act (FCPA): US legislation relevant for Singapore companies dealing with US entities, focusing on anti-corruption measures

UK Bribery Act: UK anti-bribery legislation applicable to Singapore companies with UK business connections

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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