Disciplinary Letter To Employee Template for Qatar

A Disciplinary Letter to Employee is a crucial human resources document used in Qatar when formal disciplinary action needs to be taken against an employee for misconduct, performance issues, or policy violations. The letter must strictly comply with Qatar Labor Law No. 14 of 2004, particularly Articles 51, 59, and 144, which govern disciplinary procedures, documentation requirements, and employee rights. This document serves multiple purposes: it formally notifies the employee of the issue, creates an official record of the disciplinary action, outlines necessary improvements, and establishes a legal basis for potential future actions. Typically issued after verbal warnings or for serious infractions, the letter should be clear, detailed, and professional, providing specific examples of the misconduct and clearly stating expectations for improvement. The document may be referenced in future legal proceedings or employment decisions, making it essential to maintain accurate and compliant documentation.

1. Company Letterhead and Date: Official company letterhead including company details, date of issuance, and reference number

2. Employee Information: Full name, employee ID, position, department, and other relevant identifying information of the employee

3. Subject Line: Clear indication that this is a disciplinary letter and the level of warning (first warning, final warning, etc.)

4. Description of Incident: Detailed account of the specific violation or misconduct, including dates, times, and relevant circumstances

5. Reference to Company Policies: Specific mention of the company policies, procedures, or regulations that have been violated

6. Previous Warnings: Reference to any previous warnings or disciplinary actions, if applicable

7. Required Corrective Actions: Clear statement of the expected behavior changes or improvements required from the employee

8. Consequences: Explanation of immediate consequences and potential future consequences if behavior doesn't improve

9. Timeline for Improvement: Specific timeframe within which improvement is expected

10. Closing Statement: Statement about the company's expectation for improvement and support available to the employee

11. Signature Block: Space for signatures of relevant authority, HR representative, and employee acknowledgment