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Volunteer Employment Contract

Volunteer Employment Contract Template for New Zealand

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Key Requirements PROMPT example:

Volunteer Employment Contract

"I need a Volunteer Employment Contract for our environmental conservation charity, which will engage volunteers for a coastal cleanup project starting March 2025; the agreement should include specific health and safety provisions for working in coastal areas and handling waste materials."

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Document background
The Volunteer Employment Contract is essential for organizations in New Zealand that engage volunteers in their operations. This document serves as a formal agreement between the organization and volunteer, clearly establishing the voluntary nature of the relationship while ensuring compliance with New Zealand legislation. It includes crucial elements such as role descriptions, health and safety requirements, confidentiality obligations, and volunteer rights and responsibilities. The agreement is particularly important in light of New Zealand's regulatory framework, which requires clear distinction between volunteer and employment relationships while maintaining proper protections for all parties involved. Organizations should use this document when engaging any volunteer, whether for short-term projects or ongoing commitments, to ensure proper documentation and protection of both parties' interests.
Suggested Sections

1. Parties: Identifies the organization and the volunteer, including full legal names and contact details

2. Background: Explains the context of the volunteer relationship and the organization's purpose

3. Definitions: Defines key terms used throughout the agreement

4. Nature of Relationship: Clearly states this is a volunteer relationship and not an employment relationship

5. Volunteer Role: Describes the volunteer position, duties, and responsibilities

6. Term and Commitment: Specifies the duration of the agreement and expected time commitment

7. Health and Safety: Outlines health and safety obligations and procedures

8. Code of Conduct: Sets out expected behavior and organizational values

9. Confidentiality: Addresses handling of confidential information

10. Expenses and Reimbursement: Details policy on reimbursement of pre-approved expenses

11. Termination: Explains how either party can end the volunteer relationship

12. General Provisions: Including governing law, entire agreement, and amendments

Optional Sections

1. Training Requirements: Used when specific training is required for the role

2. Intellectual Property: Include when volunteers may create IP during their service

3. Use of Equipment: Required when volunteers use organization equipment or facilities

4. Working with Vulnerable Persons: Include when role involves children or vulnerable persons

5. Insurance Coverage: Details of additional insurance coverage if provided

6. Media and Social Media: Include when volunteers may interact with media or represent organization online

7. Vehicle Use: Required when volunteers use personal or organization vehicles

8. Dispute Resolution: Include detailed dispute resolution procedures for longer-term volunteers

Suggested Schedules

1. Schedule 1 - Role Description: Detailed description of volunteer duties and responsibilities

2. Schedule 2 - Organizational Policies: Key policies the volunteer must comply with

3. Schedule 3 - Health and Safety Procedures: Specific health and safety requirements and procedures

4. Appendix A - Emergency Contact Form: Volunteer's emergency contact information

5. Appendix B - Expense Claim Form: Standard form for claiming approved expenses

6. Appendix C - Confidentiality Agreement: Detailed confidentiality obligations if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Non-profit

Healthcare

Education

Sports and Recreation

Community Services

Environmental Conservation

Arts and Culture

Religious Organizations

Social Services

Animal Welfare

Emergency Services

Youth Services

Relevant Teams

Human Resources

Legal

Operations

Community Engagement

Volunteer Services

Risk and Compliance

Program Management

Administration

Relevant Roles

Volunteer Coordinator

Volunteer Manager

Program Director

Human Resources Manager

Operations Manager

Community Engagement Officer

Volunteer Services Administrator

Risk and Compliance Manager

Legal Counsel

Board Member

Industries
Health and Safety at Work Act 2015: Ensures the health and safety of volunteers in the workplace, as organizations have a duty of care to volunteers just as they do to employees
Human Rights Act 1993: Protects volunteers from discrimination based on gender, race, age, religious belief, sexual orientation, or disability
Privacy Act 2020: Governs how organizations collect, use, and store personal information of volunteers
Volunteer Protection Act 2019: Provides legal protection for volunteers performing services for nonprofit organizations and clarifies liability issues
Accident Compensation Act 2001: Covers volunteers under New Zealand's no-fault accident compensation scheme (ACC)
Vulnerable Children Act 2014: Relevant if the volunteer work involves children or vulnerable persons, requiring safety checking procedures
Summary Offences Act 1981: Relevant for confidentiality clauses and protecting organizational information
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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