Tenant Key Receipt Acknowledgement Form Template for New Zealand

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Key Requirements PROMPT example:

Tenant Key Receipt Acknowledgement Form

"I need a basic Tenant Key Receipt Acknowledgement Form for a single-family home in Auckland, documenting the handover of 2 sets of house keys to the tenant starting their lease on March 1, 2025."

Document background

The Tenant Key Receipt Acknowledgement Form is a crucial document in New Zealand's residential tenancy process, designed to protect both landlords and tenants by formally recording the handover of property access items. This document becomes necessary at the commencement of a tenancy or when there are changes to property access arrangements during a tenancy. It typically includes detailed descriptions of all keys, access cards, and security devices provided, their intended use, and any associated codes or instructions. The form helps ensure compliance with the Residential Tenancies Act 1986 and establishes clear accountability for property security. It also serves as important evidence in case of disputes regarding property access or key possession. The document should be completed and signed at the time of key handover, with copies retained by all parties.

Suggested Sections

1. Property Identification: Details of the rental property including full address and any unique identifiers

2. Parties: Identification of the landlord/property manager and tenant(s), including full names and contact details

3. Key Details: Specific description and quantity of each key, access card, or remote device being handed over

4. Acknowledgement of Receipt: Clear statement confirming receipt of the specified keys/devices by the tenant

5. Key Holder Responsibilities: Statement of tenant's responsibilities regarding key security, no unauthorized copying, and return requirements

6. Signature Block: Space for dated signatures of all parties, including witnesses if required

Optional Sections

1. Security System Details: Required when the property has an alarm system or special security features that require codes or special instructions

2. Property Manager Authorization: Include when a property manager is acting on behalf of the landlord

3. Replacement Costs: Section detailing the costs associated with lost keys or replacement of security devices

4. Multiple Tenant Key Sets: Required when different sets of keys are being issued to different tenants in a shared property

5. Common Area Access: Include when the property has shared facilities requiring additional access devices or keys

Suggested Schedules

1. Schedule A - Key Inventory: Detailed inventory of all keys and access devices, including identification numbers and quantity

2. Schedule B - Photo Documentation: Optional photographic evidence of keys/devices handed over

3. Schedule C - Security System Instructions: Details of alarm codes, security system operations, and emergency contacts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Premises
Keys
Access Devices
Security System
Landlord
Tenant
Property Manager
Common Areas
Key Set
Master Key
Security Cards
Remote Controls
Key Register
Authorized Key Holder
Building Access Hours
Security Codes
Key Replacement Fee
Return Date
Property

Clauses

Acknowledgment of Receipt
Property Identification
Security Responsibilities
Key Return
Lost Keys and Replacement
Prohibited Actions
Liability
Costs and Fees
Confidentiality
Property Access
Security System Use
Emergency Procedures
Property Manager Authority
Signatures and Execution

Relevant Industries

Real Estate

Property Management

Student Housing

Corporate Housing

Residential Leasing

Property Development

Building Management

Short-term Accommodation

Relevant Teams

Property Management

Leasing

Residential Services

Operations

Facilities

Administration

Security

Customer Service

Legal

Documentation

Relevant Roles

Property Manager

Leasing Agent

Real Estate Agent

Building Superintendent

Facilities Manager

Tenancy Coordinator

Housing Officer

Property Administrator

Residential Services Manager

Leasing Consultant

Building Security Manager

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Let's create your Tenant Key Receipt Acknowledgement Form

Authors

Alex Denne

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