All Countries
Corporate Governance
Operating Memorandum

Operating Memorandum Template for New Zealand

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Operating Memorandum

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Operating Memorandum

"I need an Operating Memorandum for a medium-sized technology company in Auckland, with particular focus on IT security protocols and remote working procedures, to be implemented by March 2025."

Celebrated by
Collaborations with
Investors
Document background
The Operating Memorandum serves as a crucial internal governance document for organizations operating under New Zealand law. It is typically implemented when an organization reaches a size or complexity that requires formal documentation of its operational procedures and governance structures. The memorandum provides comprehensive guidance on organizational processes, decision-making frameworks, and compliance requirements, ensuring alignment with New Zealand regulatory requirements including the Companies Act 1993, Health and Safety at Work Act 2015, and other relevant legislation. This document is essential for maintaining operational consistency, facilitating proper governance, and ensuring regulatory compliance while supporting efficient business operations. The Operating Memorandum should be regularly reviewed and updated to reflect changes in organizational structure, operational procedures, or regulatory requirements.
Suggested Sections

1. Parties: Identifies the company and any related entities or stakeholders bound by the memorandum

2. Background: Sets out the context and purpose of the Operating Memorandum

3. Definitions and Interpretation: Defines key terms and establishes interpretation principles

4. Governance Structure: Outlines the management hierarchy and decision-making framework

5. Roles and Responsibilities: Details the duties and authority of key positions within the organization

6. Operating Procedures: Core operational processes and standard procedures

7. Financial Management: Financial control procedures, budgeting, and reporting requirements

8. Risk Management: Risk assessment and mitigation procedures

9. Compliance Requirements: Regulatory compliance procedures and responsibilities

10. Review and Amendment: Process for reviewing and updating the memorandum

Optional Sections

1. Health and Safety Procedures: Detailed health and safety protocols - include if operations involve physical premises or safety risks

2. Quality Control: Quality assurance procedures - include for manufacturing or service delivery operations

3. Information Technology: IT systems and security procedures - include if technology is central to operations

4. Human Resources: HR policies and procedures - include if the organization has employees

5. Environmental Management: Environmental compliance and sustainability procedures - include if operations have environmental impacts

6. Crisis Management: Emergency response procedures - include for high-risk operations

7. Intellectual Property: IP management procedures - include if IP is significant to the business

Suggested Schedules

1. Organization Chart: Detailed organizational structure and reporting lines

2. Delegation of Authority Matrix: Specific approval limits and delegated authorities

3. Standard Operating Procedures: Detailed step-by-step procedures for key operations

4. Risk Register: Comprehensive list of identified risks and control measures

5. Forms and Templates: Standard forms and templates used in operations

6. Contact Lists: Key personnel and emergency contact information

7. Compliance Calendar: Schedule of regulatory compliance requirements and deadlines

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Applicable Law
Approving Authority
Board
Business Day
Committee
Company
Compliance Requirements
Confidential Information
Control
Delegated Authority
Department
Director
Effective Date
Emergency Situation
Employee
Executive Management
Financial Year
Governance Framework
Group
Internal Controls
Key Performance Indicators
Management
Material Change
Memorandum
Operating Procedures
Organization
Personnel
Policy
Procedure
Process Owner
Quarter
Related Party
Reporting Period
Risk Assessment
Senior Management
Significant Event
Standard Operating Procedure
Subsidiary
System
Working Hours
Clauses
Interpretation
Governance Structure
Authority and Delegation
Decision Making
Operational Procedures
Financial Controls
Risk Management
Compliance
Reporting Requirements
Document Control
Quality Assurance
Health and Safety
Environmental Management
Information Security
Data Protection
Human Resources
Training and Development
Emergency Procedures
Business Continuity
Change Management
Performance Monitoring
Audit and Review
Communication Protocols
Confidentiality
Record Keeping
Amendment Procedures
Relevant Industries

Manufacturing

Financial Services

Healthcare

Technology

Retail

Education

Professional Services

Construction

Logistics

Hospitality

Mining

Agriculture

Non-Profit Organizations

Government Agencies

Relevant Teams

Operations

Compliance

Risk Management

Human Resources

Finance

Legal

Quality Assurance

Internal Audit

Information Technology

Administration

Project Management

Relevant Roles

Chief Executive Officer

Chief Operating Officer

Operations Manager

Compliance Officer

Risk Manager

Department Managers

Quality Assurance Manager

Human Resources Director

Finance Director

Internal Auditor

Legal Counsel

Process Manager

Board Secretary

Project Manager

Industries
Companies Act 1993: Primary legislation governing company formation, management, and operation in New Zealand. Crucial for understanding corporate governance requirements and director duties.
Contract and Commercial Law Act 2017: Provides the fundamental legal framework for contract formation and enforcement in New Zealand, essential for ensuring the memorandum's enforceability.
Health and Safety at Work Act 2015: Sets out the health and safety requirements for workplace operations, which may need to be reflected in operational procedures.
Privacy Act 2020: Governs how businesses must handle personal information, relevant for operational procedures involving data management.
Employment Relations Act 2000: Critical for any operational procedures involving staff management and employment relationships.
Fair Trading Act 1986: Ensures fair trading practices and consumer protection, relevant for operational procedures involving customer interactions.
Financial Markets Conduct Act 2013: May be relevant if the operating memorandum includes procedures related to financial dealings or investments.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Moa Form

A New Zealand-specific agreement governing the management, research, and conservation of Moa remains and associated archaeological sites.

find out more

Memorandum (Real Estate)

A legal document under New Zealand law that records the key terms and conditions of a property sale or purchase transaction.

find out more

Memorandum Of Contract (Real Estate)

A legally binding document under New Zealand law that records the terms and conditions of a real estate sale and purchase agreement between vendor and purchaser.

find out more

Memorandum Of Agreement (Real Estate)

A legally binding agreement document used in New Zealand property transactions, outlining terms and conditions of real estate sales under NZ law.

find out more

Joint Venture Mou

A preliminary agreement under New Zealand law outlining the framework and key terms for a proposed joint venture collaboration between parties.

find out more

Mou For Sponsorship

A New Zealand-governed preliminary document outlining the intended terms and conditions of a sponsorship arrangement between sponsor and sponsee.

find out more

Rent Memorandum

A New Zealand-compliant legal document recording rental agreement terms and conditions between landlord and tenant.

find out more

Mou For Sale Of Property

A preliminary agreement outlining proposed terms for property sale in New Zealand, serving as a framework for negotiation before formal Sale and Purchase Agreement.

find out more

Mou For Property Sharing

A New Zealand-compliant preliminary agreement outlining the framework for sharing property rights, responsibilities, and usage between multiple parties.

find out more

Mou For Investment In Business

A preliminary agreement document under New Zealand law outlining the framework and basic terms for a proposed business investment transaction.

find out more

Company Memorandum

A New Zealand legal document that establishes a company's fundamental rules and governance structure under the Companies Act 1993.

find out more

Mou For Investment

A preliminary agreement under New Zealand law outlining proposed terms and conditions for a potential investment transaction, serving as a framework for negotiation and due diligence.

find out more

Loan Memorandum

A New Zealand law-governed document outlining the terms and conditions of a loan facility, including key financial terms, obligations, and regulatory requirements.

find out more

Office Memorandum

A formal internal communication document used in New Zealand organizations to convey official information, policies, or decisions to specific recipients within the organization.

find out more

Internal Memorandum

A formal internal communication document used in New Zealand organizations, compliant with local business standards and legislation.

find out more

Operating Memorandum

A New Zealand law-governed internal document that establishes operational procedures and governance mechanisms within an organization.

find out more

Interoffice Memorandum

A formal internal communication document used in New Zealand organizations to convey information, policies, or decisions between departments or employees.

find out more

Decision Memorandum

A formal document used in New Zealand's public and private sectors for structured decision-making processes, ensuring compliance with local governance requirements and maintaining proper documentation of organizational decisions.

find out more

Private Placement Agreement

A New Zealand-governed agreement for private securities offerings to select investors, structured under local securities laws and exemptions.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.

Read our Privacy Policy.