Online Credit Card Authorization Form Template for New Zealand

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Online Credit Card Authorization Form

"I need an Online Credit Card Authorization Form for my New Zealand-based subscription software company that includes recurring payment terms and allows customers to authorize monthly payments starting March 2025, with clear cancellation policies and data privacy provisions."

Document background

The Online Credit Card Authorization Form is essential for businesses operating in New Zealand that need to process credit card payments, particularly in online transactions. This document enables secure collection of payment information while ensuring compliance with New Zealand's Privacy Act 2020, Electronic Transactions Act 2002, and other relevant financial regulations. It is commonly used for both one-time and recurring payment authorizations, providing businesses with legal protection while offering customers transparency about how their payment information will be handled. The form includes necessary security declarations, privacy notices, and terms and conditions that align with both New Zealand law and international payment processing standards such as PCI DSS.

Suggested Sections

1. Cardholder Information: Essential personal details of the cardholder including full name, billing address, and contact information

2. Credit Card Details: Secure section for credit card number, expiration date, and CVV (with appropriate security measures and compliance notices)

3. Payment Authorization: Clear statement of the authorization being granted, including payment amount and frequency if recurring

4. Terms and Conditions: Essential terms including payment processing, refund policies, and cardholder responsibilities

5. Privacy Notice: Statement about how credit card and personal information will be collected, stored, used, and protected

6. Security Declaration: Statement about compliance with PCI DSS and other relevant security standards

7. Authorization Signature: Electronic signature section with date and confirmation of agreement to terms

Optional Sections

1. Recurring Payment Terms: Include when the authorization is for recurring payments, detailing frequency, duration, and cancellation procedures

2. Multiple Card Authorization: Include when allowing multiple cards to be authorized for the same account or purpose

3. Third Party Authorization: Include when allowing someone other than the cardholder to authorize payments

4. International Transaction Notice: Include when transactions may be processed internationally, including relevant fees and exchange rate information

5. Business Account Details: Include when the card is associated with a business account rather than personal use

Suggested Schedules

1. Schedule of Fees: Detailed breakdown of all applicable fees, including processing fees, late payment fees, and any other charges

2. Payment Schedule: For recurring payments, a detailed schedule showing payment dates, amounts, and duration

3. Privacy Policy: Detailed privacy policy explaining data handling practices, storage, and security measures

4. Card Processing Terms: Detailed terms from the payment processor regarding transaction processing and security

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Retail

E-commerce

Professional Services

Healthcare

Education

Hospitality

Software and Technology

Subscription Services

Financial Services

Insurance

Travel and Tourism

Consulting Services

Relevant Teams

Finance

Legal

Compliance

Information Security

Customer Service

Sales

Operations

Risk Management

Payment Operations

Relevant Roles

Finance Manager

E-commerce Manager

Compliance Officer

Payment Operations Manager

Account Manager

Sales Director

Customer Service Manager

IT Security Manager

Legal Counsel

Risk Manager

Business Development Manager

Operations Director

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