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Hazard Identification And Risk Assessment Policy

Hazard Identification And Risk Assessment Policy Template for New Zealand

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Key Requirements PROMPT example:

Hazard Identification And Risk Assessment Policy

"I need a Hazard Identification and Risk Assessment Policy for a medium-sized construction company in Auckland, with specific focus on working at heights and heavy machinery operations, ensuring compliance with the latest New Zealand construction industry standards."

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Document background
The Hazard Identification and Risk Assessment Policy is a crucial document required for organizations operating in New Zealand to comply with the Health and Safety at Work Act 2015 and associated regulations. This policy document provides a structured approach to identifying workplace hazards, assessing their associated risks, and implementing appropriate control measures. It is essential for organizations of all sizes and sectors to maintain a safe workplace environment and meet their legal obligations as a Person Conducting a Business or Undertaking (PCBU). The policy supports organizations in establishing systematic processes for ongoing hazard management, worker consultation, and risk mitigation, while providing clear guidelines for roles and responsibilities in workplace safety management.
Suggested Sections

1. Purpose and Scope: States the objective of the policy and defines its application within the organization

2. Policy Statement: Organization's commitment to hazard identification and risk assessment, including compliance with relevant legislation

3. Definitions: Clear definitions of key terms used throughout the policy, including technical and legislative terminology

4. Roles and Responsibilities: Detailed outline of responsibilities for management, workers, contractors, and health and safety representatives

5. Hazard Identification Process: Step-by-step procedures for identifying workplace hazards, including different types of hazards and identification methods

6. Risk Assessment Methodology: Detailed process for assessing identified hazards, including risk matrices and evaluation criteria

7. Control Measures: Hierarchy of controls and procedures for implementing and maintaining control measures

8. Monitoring and Review: Requirements for ongoing monitoring of hazards and periodic review of risk assessments

9. Reporting and Documentation: Procedures for recording and reporting hazards, incidents, and risk assessment outcomes

10. Worker Consultation and Participation: Processes for involving workers in hazard identification and risk assessment activities

Optional Sections

1. Industry-Specific Hazards: Detailed section for organizations in high-risk industries or with specific hazard types requiring special attention

2. Emergency Response Procedures: For organizations dealing with high-risk hazards requiring specific emergency protocols

3. Contractor Management: For organizations regularly working with contractors or in multi-employer workplaces

4. Remote Work Considerations: For organizations with remote or mobile workers requiring specific hazard identification procedures

5. Change Management: For organizations undergoing frequent changes in processes or equipment

6. Training Requirements: Detailed training specifications for organizations with complex hazard identification needs

Suggested Schedules

1. Risk Assessment Matrix: Template and guidelines for risk evaluation and classification

2. Hazard Identification Checklist: Standardized checklist for conducting hazard identification activities

3. Incident Report Form: Template for reporting hazards and incidents

4. Control Measure Register: Template for documenting and tracking implemented control measures

5. Risk Assessment Review Schedule: Timeline and requirements for periodic review of risk assessments

6. Relevant Legislation Register: List of applicable laws, regulations, and codes of practice

7. Training Matrix: Overview of required training for different roles in hazard identification and risk assessment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Hazard
Risk
Risk Assessment
Control Measure
PCBU (Person Conducting a Business
Worker
Workplace
Health and Safety Representative (HSR)
Reasonably Practicable
Critical Risk
Near Miss
Hierarchy of Controls
Safe Work Procedure
Risk Matrix
Likelihood
Consequence
Risk Rating
Hazard Register
Significant Hazard
Administrative Control
Engineering Control
PPE (Personal Protective Equipment)
Safety Data Sheet (SDS)
Competent Person
Due Diligence
Emergency Response Plan
Incident
Notifiable Incident
Officer
Risk Control
Safe System of Work
Work Group
Hazard Identification
Risk Management
Elimination
Minimisation
Monitoring
Review Date
Residual Risk
Contractor
Visitor
Worker Participation
Relevant Industries

Manufacturing

Construction

Healthcare

Mining and Resources

Agriculture

Transport and Logistics

Education

Retail

Hospitality

Information Technology

Professional Services

Warehousing

Energy and Utilities

Chemical Industry

Food Processing

Maritime

Aviation

Public Sector

Relevant Teams

Health and Safety

Operations

Human Resources

Risk Management

Compliance

Quality Assurance

Facilities Management

Production

Maintenance

Training and Development

Environmental Health

Project Management

Senior Leadership

Worker Representatives

Relevant Roles

Chief Executive Officer

Health and Safety Manager

Operations Manager

Risk Management Officer

Workplace Safety Coordinator

Human Resources Director

Facility Manager

Production Supervisor

Site Manager

Quality Assurance Manager

Compliance Officer

Training Coordinator

Department Managers

Project Managers

Safety Representatives

Occupational Health Nurse

Environmental Health Officer

Maintenance Supervisor

Line Manager

Worker Representative

Industries
Health and Safety at Work Act 2015: Primary legislation that sets out the framework for workplace health and safety in New Zealand, including duties of PCBUs (Persons Conducting a Business or Undertaking), workers, and other parties to identify and manage workplace risks.
Health and Safety at Work (General Risk and Workplace Management) Regulations 2016: Specific regulations detailing requirements for risk assessment, hazard identification, and control measures in workplaces.
Health and Safety at Work (Worker Engagement, Participation, and Representation) Regulations 2016: Regulations governing how workers must be involved in health and safety matters, including hazard identification and risk assessment processes.
Hazardous Substances and New Organisms Act 1996: Legislation governing the management of hazardous substances and new organisms, including requirements for identification, handling, and risk control.
Health and Safety at Work (Hazardous Substances) Regulations 2017: Specific requirements for managing hazardous substances in the workplace, including identification, storage, handling, and emergency procedures.
Resource Management Act 1991: Environmental legislation that may be relevant when identified hazards could have environmental impacts.
Accident Compensation Act 2001: Legislation relating to workplace injury prevention and compensation, which influences risk assessment and hazard management requirements.
Local Government Act 2002: May contain specific requirements for hazard management and risk assessment at the local government level.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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