No Show Termination Letter Template for Netherlands

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Key Requirements PROMPT example:

No Show Termination Letter

"I need a No Show Termination Letter for an IT developer who hasn't shown up for work since January 15, 2025, and hasn't responded to any of our communications; we need to include clauses about returning company laptop and maintaining confidentiality of source code."

Document background
The No Show Termination Letter is a crucial document in Dutch employment law, used when an employee has failed to report to work without proper authorization or communication. This document is typically employed after reasonable attempts to contact the employee have been unsuccessful and the absence has continued beyond an acceptable period. The letter must comply with Dutch legal requirements, including references to relevant sections of the Dutch Civil Code and the Work and Security Act. It should document the specific instances of unauthorized absence, detail previous communication attempts, and clearly state the termination decision. The No Show Termination Letter serves both as a formal notification to the employee and as legal documentation of the termination process, which may be important in case of future disputes or legal proceedings.
Suggested Sections

1. Header with Date and Address: Formal letter header including date, employee's full name and address, and company details

2. Subject Line: Clear indication that this is a termination letter due to no-show

3. Factual Overview: Specific dates and details of the unauthorized absence and any attempted contact

4. Previous Communications: Reference to any previous warnings, emails, or attempts to contact the employee

5. Legal Basis: Citation of relevant Dutch law and employment contract provisions regarding unauthorized absence

6. Termination Statement: Clear and unambiguous statement of employment termination and effective date

7. Final Arrangements: Information about final salary, holiday pay, and other statutory entitlements

8. Closing: Formal closing including signature block and company representative details

Optional Sections

1. Company Property Return: Include when employee has company assets that need to be returned

2. Non-Competition Reminder: Include if employment contract contains post-termination restrictions

3. Outstanding Payments/Debts: Include if there are any outstanding financial matters to be settled

4. Medical Verification Request: Include if there's any indication that absence might be health-related

5. Exit Interview: Include if company policy requires offering an exit interview opportunity

6. Appeal Rights: Include if company policy or works council agreements provide for appeal procedures

Suggested Schedules

1. Attendance Record: Documentation of unauthorized absences and no-show incidents

2. Communication Log: Copies of all attempted communications with the employee

3. Final Payment Calculation: Detailed breakdown of final payment including any deductions

4. Previous Warnings: Copies of any previous warnings or disciplinary communications

5. Employment Contract: Copy of relevant sections of employment contract regarding attendance and termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Retail

Healthcare

Information Technology

Financial Services

Hospitality

Construction

Education

Professional Services

Transportation and Logistics

Media and Entertainment

Public Sector

Non-profit Organizations

Telecommunications

Energy and Utilities

Relevant Teams

Human Resources

Legal

Corporate Affairs

Compliance

Operations Management

Executive Leadership

Administration

Employee Relations

Relevant Roles

HR Manager

HR Director

HR Business Partner

Legal Counsel

Employment Lawyer

Company Director

Department Manager

Line Manager

HR Administrator

Compliance Officer

Personnel Officer

HR Specialist

Operations Manager

General Manager

Managing Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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