Group Insurance Form Template for Netherlands

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Key Requirements PROMPT example:

Group Insurance Form

"I need a Group Insurance Form under Dutch law for a tech company with 250 employees, including international coverage for frequent business travelers and specific provisions for mental health benefits to be implemented from March 2025."

Document background
The Group Insurance Form serves as the foundational document for establishing collective insurance arrangements in the Netherlands, typically used when organizations seek to provide insurance coverage for a defined group of individuals, most commonly employees. This document is essential for compliance with Dutch insurance law, including the Financial Supervision Act (Wft) and the Dutch Civil Code. It outlines the terms of coverage, premium calculations, claims procedures, and administrative requirements while incorporating necessary provisions for data protection under GDPR. The form is particularly important in the Dutch context where collective insurance arrangements are common in employment relationships and require specific regulatory compliance measures.
Suggested Sections

1. Parties: Identification of the insurance company, policyholder (typically employer), and covered group members

2. Background: Context of the group insurance arrangement and purpose of the coverage

3. Definitions: Detailed definitions of key terms used throughout the form

4. Scope of Coverage: General description of insurance coverage and main benefits provided

5. Eligibility Criteria: Conditions for group members to be eligible for coverage

6. Premium Structure: Details of premium calculation, payment terms, and adjustment mechanisms

7. Claims Procedure: Process for submitting and handling insurance claims

8. Duration and Renewal: Term of coverage, renewal conditions, and termination provisions

9. General Conditions: Standard terms and conditions applicable to the insurance contract

10. Data Protection: GDPR compliance provisions and data handling procedures

11. Dispute Resolution: Procedures for handling disputes and applicable jurisdiction

12. Signatures: Execution block for all relevant parties

Optional Sections

1. Medical Examination Requirements: Required when the insurance includes health coverage with medical underwriting

2. International Coverage: Included when coverage extends beyond the Netherlands

3. Profit Sharing Arrangement: Used when the policy includes profit-sharing provisions with the policyholder

4. Co-insurance Provisions: Required when multiple insurers are involved in providing the coverage

5. Waiting Periods: Included when certain benefits are subject to waiting periods

6. Special Risk Provisions: Required for groups with specific risk profiles or special coverage needs

7. Works Council Approval: Required when works council consultation is necessary under Dutch law

Suggested Schedules

1. Schedule A - Benefits Schedule: Detailed breakdown of all covered benefits and associated limits

2. Schedule B - Premium Calculation: Detailed methodology for premium calculation and adjustments

3. Schedule C - Claims Documentation: List of required documents and procedures for claims submission

4. Schedule D - Excluded Conditions: Comprehensive list of exclusions and limitations

5. Schedule E - Group Member Registration: Forms and procedures for registering eligible group members

6. Appendix 1 - Privacy Notice: Detailed privacy policy and data protection procedures

7. Appendix 2 - Contact Information: List of key contacts for administration, claims, and support

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Professional Services

Technology

Healthcare

Retail

Financial Services

Construction

Education

Hospitality

Transportation

Energy

Telecommunications

Non-Profit Organizations

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Finance

Risk Management

Operations

Procurement

Employee Benefits

Insurance Administration

Relevant Roles

HR Director

Benefits Manager

Risk Manager

Legal Counsel

Compliance Officer

Finance Director

HR Administrator

Insurance Manager

Employee Benefits Specialist

Operations Manager

Procurement Manager

Chief Financial Officer

General Counsel

HR Business Partner

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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