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Employee Resignation And Termination Policy
"Need to draft an Employee Resignation and Termination Policy for our tech startup with 50 employees in Amsterdam, including specific provisions for remote workers and protection of intellectual property."
1. Purpose and Scope: Defines the objective of the policy and to whom it applies within the organization
2. Definitions: Defines key terms used throughout the policy including types of termination, notice period, transition payment, etc.
3. Legal Framework: Overview of relevant Dutch employment laws and regulations governing employment termination
4. Voluntary Resignation Procedure: Steps employees must follow when resigning, including notice periods and handover requirements
5. Company-Initiated Termination Procedure: Process for different types of termination initiated by the company, including performance-based, economic, and misconduct-related terminations
6. Notice Periods: Detailed information about statutory and contractual notice periods for different employment situations
7. Final Settlement: Process for calculating and paying final salary, transition payment, and unused leave
8. Company Property: Requirements for returning company property and revoking access to systems
9. Confidentiality and Non-Disclosure: Ongoing obligations regarding confidential information after employment ends
10. References and Employment Verification: Company policy on providing references and employment verification
1. Garden Leave: Procedures for garden leave when applicable, used when organization wants to keep employee away from work during notice period
2. International Employees: Additional procedures for terminating employment of international workers, including visa implications
3. Senior Management Termination: Special procedures for executive-level terminations, including additional approvals and communications
4. Collective Redundancy Procedures: Specific procedures when terminating multiple positions, required if organization may face mass layoffs
5. Post-Employment Restrictions: Non-compete and non-solicitation provisions, if applicable to certain employee categories
6. Remote Worker Termination: Special procedures for terminating remote workers, including return of equipment and final meetings
1. Schedule 1 - Resignation Letter Template: Standard template for employees to submit their resignation
2. Schedule 2 - Exit Interview Form: Template for conducting and documenting exit interviews
3. Schedule 3 - Termination Checklist: Comprehensive checklist for HR to ensure all termination steps are completed
4. Schedule 4 - Company Property Return Form: Checklist and sign-off form for returned company property
5. Schedule 5 - Final Settlement Calculation Template: Template for calculating final payments including salary, transition payment, and leave
6. Appendix A - UWV Procedure Guide: Detailed guide for terminations requiring UWV approval
7. Appendix B - Court Procedure Guide: Detailed guide for terminations requiring court approval
8. Appendix C - Transition Payment Calculator: Guide and formula for calculating statutory transition payments
Authors
Company
Employee
Employer
Notice Period
Opzegtermijn (Statutory Notice Period)
Transitievergoeding (Transition Payment)
UWV (Dutch Employment Insurance Agency)
Ontslag (Dismissal)
Ontbinding (Dissolution)
Garden Leave
Dringende Reden (Urgent Cause)
Bedrijfseconomische Redenen (Economic Reasons)
Final Settlement
Works Council
CAO (Collective Labor Agreement)
Proeftijd (Probationary Period)
Vaststellingsovereenkomst (Settlement Agreement)
Getuigschrift (Employment Reference)
Last Working Day
Resignation
Immediate Termination
Company Property
Confidential Information
Exit Interview
Personnel File
Kantonrechter (District Court Judge)
Non-Compete Obligations
Final Pay
Vacation Days
Severance Package
Gross Misconduct
Performance Improvement Plan
Redundancy
Exit Procedures
Legal Framework
Notice Periods
Voluntary Resignation Procedures
Termination Procedures
Performance-Based Termination
Economic Dismissal
Misconduct Termination
Final Settlement
Transition Payment
Exit Procedures
Confidentiality
Company Property
Post-Employment Obligations
Non-Compete
Non-Solicitation
Data Protection
References
Exit Interviews
Handover Requirements
Garden Leave
Final Payment Calculation
Leave Settlement
Documentation Requirements
Dispute Resolution
Works Council Consultation
UWV Procedures
Court Procedures
Communication Protocols
Severance Arrangements
Benefits Termination
Record Keeping
Legal Compliance
Technology
Manufacturing
Financial Services
Professional Services
Healthcare
Retail
Education
Construction
Hospitality
Telecommunications
Transportation
Energy
Media and Entertainment
Non-profit
Public Sector
Human Resources
Legal
Compliance
Senior Management
Operations
Administration
People Operations
Employee Relations
HR Director
HR Manager
HR Business Partner
Legal Counsel
Employment Lawyer
Compliance Officer
Department Manager
Line Manager
Team Leader
Operations Manager
General Manager
Managing Director
CEO
CFO
COO
Head of People
HR Administrator
Office Manager
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