Data Protection Impact Assessment Dpia Template for Netherlands

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Key Requirements PROMPT example:

Data Protection Impact Assessment Dpia

"I need a Data Protection Impact Assessment (DPIA) for our new AI-powered recruitment platform that will process candidate data across multiple EU countries, with implementation planned for March 2025 and specific focus on automated decision-making compliance under Dutch law."

Document background
The Data Protection Impact Assessment (DPIA) is a mandatory requirement under Article 35 of the GDPR and Dutch privacy law for processing activities likely to result in high risks to individuals' rights and freedoms. This document becomes necessary when an organization implements new technologies, processes sensitive data at scale, or conducts systematic monitoring of public areas or individuals. The DPIA must be conducted prior to the processing and requires regular updates when there are changes to the risk level of processing activities. In the Netherlands, the Autoriteit Persoonsgegevens has published a list of processing operations that require mandatory DPIAs, and this document ensures compliance with both EU-wide and specific Dutch requirements. The assessment helps organizations implement privacy by design, demonstrate accountability, and maintain compliance with data protection regulations.
Suggested Sections

1. Document Control: Version history, approval status, and review dates of the DPIA

2. Executive Summary: Overview of the assessment, key findings, and main recommendations

3. Project Description: Details of the data processing activity being assessed, including purpose and context

4. Data Processing Overview: Detailed description of personal data types, processing purposes, and data flows

5. Necessity and Proportionality Assessment: Analysis of whether the processing is necessary and proportionate to its purposes

6. Legal Basis and Compliance: Assessment of legal grounds for processing and compliance with GDPR principles

7. Risk Assessment: Identification and evaluation of privacy risks to individuals

8. Risk Mitigation Measures: Proposed controls and measures to address identified risks

9. DPO Consultation: Input and recommendations from the Data Protection Officer

10. Conclusions and Sign-off: Final determination of residual risks and approval decisions

Optional Sections

1. Cross-border Transfer Assessment: Required when processing involves data transfers outside the EU/EEA

2. Special Category Data Analysis: Needed when processing sensitive personal data categories

3. Technical Security Assessment: Detailed IT security evaluation for complex technical processing

4. Processor Due Diligence: Assessment of third-party processors when relevant

5. Industry-Specific Compliance: Additional requirements for regulated sectors (healthcare, financial services, etc.)

6. AI/Automated Decision-Making Assessment: Required when processing involves AI or automated decision-making

7. Prior Consultation Documentation: Required if supervisory authority consultation is necessary

Suggested Schedules

1. Data Flow Diagrams: Visual representations of how personal data flows through the system

2. Risk Assessment Matrix: Detailed risk scoring and evaluation matrices

3. Processing Records: Detailed inventory of processing activities

4. Security Controls Documentation: Technical and organizational security measures

5. Stakeholder Consultation Results: Summary of consultations with affected parties

6. Privacy Notice Templates: Draft privacy notices related to the processing

7. Technical Specifications: Relevant system architectures and technical documentation

8. Action Plan: Detailed implementation plan for recommended measures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Healthcare

Financial Services

Technology

Education

Retail

Telecommunications

Government

Insurance

Human Resources

Manufacturing

Professional Services

Transportation

Energy

Relevant Teams

Legal

Compliance

Information Security

IT

Risk Management

Data Protection

Project Management

Operations

Human Resources

Internal Audit

Privacy Office

Information Management

Business Development

Technology Implementation

Relevant Roles

Data Protection Officer

Privacy Manager

Legal Counsel

Compliance Officer

Information Security Manager

Risk Manager

IT Director

Chief Information Security Officer

Project Manager

Business Analyst

System Architect

Chief Technology Officer

Chief Privacy Officer

Compliance Manager

Privacy Analyst

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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