Cancellation Offer Letter Template for Nigeria

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Key Requirements PROMPT example:

Cancellation Offer Letter

"I need a Cancellation Offer Letter for terminating a software development contract with TechPro Solutions Limited, effective March 1, 2025, including terms for the return of source code and a three-month transition period."

Document background
The Cancellation Offer Letter is a crucial document used in Nigerian business practice when one party wishes to formally propose the termination of an existing contract. This document is particularly relevant in situations where a mutually agreed termination is sought, rather than a unilateral termination or breach scenario. The letter should comply with Nigerian contract law principles and include essential elements such as clear identification of the original contract, proposed termination terms, financial settlements, and mutual releases. It's commonly used in various commercial contexts, from service agreements to supply contracts, and can be adapted to address specific industry requirements while maintaining its core legal function. The document serves as the initial step in negotiating a contract's end, potentially leading to a formal termination agreement if the offer is accepted.
Suggested Sections

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Full name, title, and address of the recipient

3. Subject Line: Clear indication that this is a Cancellation Offer Letter with relevant contract reference

4. Opening Statement: Professional greeting and reference to the existing contract/agreement to be cancelled

5. Contract Identification: Specific details of the contract being cancelled including date, parties, and subject matter

6. Cancellation Terms: Clear statement of the proposed cancellation terms including effective date and any financial considerations

7. Settlement Details: Any payments, refunds, or financial adjustments involved in the cancellation

8. Mutual Release: Statement regarding release of obligations and liabilities post-cancellation

9. Response Timeline: Deadline for accepting the cancellation offer

10. Closing: Professional closing statement, signature block, and contact information

Optional Sections

1. Outstanding Obligations: Include when there are specific obligations that need to be completed before cancellation takes effect

2. Confidentiality Statement: Include when there are specific confidentiality obligations that survive the cancellation

3. Return of Property: Include when there is physical or intellectual property that needs to be returned

4. Transition Arrangements: Include when there need to be specific arrangements for transitioning services or responsibilities

5. Dispute Resolution: Include when there are existing disputes that need to be addressed as part of the cancellation

Suggested Schedules

1. Schedule A - Financial Settlement Calculation: Detailed breakdown of any financial settlements, including calculations and adjustments

2. Schedule B - Outstanding Deliverables: List of any remaining deliverables or obligations to be completed

3. Schedule C - Property Schedule: Inventory of any property or materials to be returned or transferred

4. Appendix 1 - Original Contract Reference: Copy or summary of the original contract being cancelled

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Oil and Gas

Manufacturing

Financial Services

Technology

Telecommunications

Construction

Real Estate

Retail

Healthcare

Education

Transportation

Agriculture

Mining

Professional Services

Energy

Relevant Teams

Legal

Procurement

Commercial

Finance

Operations

Risk and Compliance

Business Development

Contract Administration

Corporate Secretariat

Supply Chain

Account Management

Relevant Roles

Legal Counsel

Contract Manager

Commercial Director

Chief Executive Officer

Chief Financial Officer

Procurement Manager

Business Development Manager

Operations Director

Project Manager

Risk Manager

Compliance Officer

General Manager

Company Secretary

Account Manager

Supply Chain Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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