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Volunteer Confidentiality Agreement

Volunteer Confidentiality Agreement Template for Malaysia

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Key Requirements PROMPT example:

Volunteer Confidentiality Agreement

"I need a Volunteer Confidentiality Agreement for our wildlife conservation NGO in Malaysia, where volunteers will have access to donor databases and research data about endangered species locations; the agreement needs to be especially strict about social media usage."

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Document background
A Volunteer Confidentiality Agreement is essential for organizations in Malaysia that engage volunteers and need to protect sensitive information. This document is designed to comply with Malaysian legislation, including the Contracts Act 1950 and Personal Data Protection Act 2010, while maintaining the distinct non-employment nature of volunteer relationships. It should be used whenever volunteers may have access to confidential information, trade secrets, personal data, or sensitive organizational details. The agreement includes comprehensive confidentiality provisions, security requirements, and clear obligations for information handling, while being structured to avoid creating any implied employment relationship under Malaysian law.
Suggested Sections

1. Parties: Identification of the organization and the volunteer, including full legal names and addresses

2. Background: Context of the volunteer relationship and purpose of the agreement

3. Definitions: Definition of key terms, especially 'Confidential Information', 'Volunteer Services', and 'Volunteer Period'

4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the context of the volunteer work

5. Confidentiality Obligations: Core obligations regarding non-disclosure, non-use, and protection of confidential information

6. Security Measures: Specific measures the volunteer must take to protect confidential information

7. Duration of Obligations: Period during which confidentiality obligations remain in force

8. Return of Confidential Materials: Requirements for returning or destroying confidential information upon completion of volunteer service

9. Breach and Remedies: Consequences of breaching the agreement and available remedies

10. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement

Optional Sections

1. Intellectual Property Rights: Include when volunteers may be involved in creating or handling IP-protected materials

2. Personal Data Protection: Include when volunteers will handle personal data subject to PDPA 2010

3. Social Media and Communications: Include when volunteers have access to social media accounts or communicate on behalf of the organization

4. Volunteer Status Confirmation: Include to explicitly confirm non-employment relationship and avoid employment law implications

5. Third Party Disclosure: Include when volunteers may need to disclose information to authorized third parties

Suggested Schedules

1. Schedule 1 - Description of Volunteer Services: Detailed description of the volunteer role and responsibilities

2. Schedule 2 - Types of Confidential Information: Specific categories and examples of confidential information covered

3. Schedule 3 - Security Protocols: Detailed security procedures and requirements for handling confidential information

4. Appendix A - Acknowledgment Form: Form for volunteer to acknowledge receipt and understanding of confidential information

5. Appendix B - Return of Materials Certificate: Form to document the return or destruction of confidential materials

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Non-Profit

Healthcare

Education

Social Services

Environmental Conservation

Arts and Culture

Religious Services

Community Development

Sports and Recreation

Disaster Relief

Animal Welfare

Heritage Preservation

Relevant Teams

Human Resources

Legal

Compliance

Volunteer Services

Operations

Community Outreach

Risk Management

Data Protection

Program Management

Administrative Services

Relevant Roles

Volunteer Coordinator

Program Manager

HR Director

Compliance Officer

Legal Counsel

Community Outreach Manager

Operations Director

Project Manager

Executive Director

Volunteer Services Manager

Risk Management Officer

Data Protection Officer

Industries
Contracts Act 1950: Provides the fundamental legal framework for contract formation and enforcement in Malaysia, ensuring the confidentiality agreement is legally binding
Personal Data Protection Act 2010: Regulates the processing of personal data in commercial transactions, relevant when volunteers handle personal information of organizations or clients
Employment Act 1955: Important for distinguishing volunteer status from employment relationships and ensuring the agreement doesn't inadvertently create an employment relationship
Official Secrets Act 1972: May be relevant if the volunteer work involves government-related information or classified materials
Common Law Principles on Confidentiality: Malaysian courts recognize common law principles protecting confidential information and trade secrets, which form the basis for enforcing confidentiality obligations
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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