Surrender Of Tenancy Letter Template for Malaysia

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Key Requirements PROMPT example:

Surrender Of Tenancy Letter

"I need a Surrender of Tenancy Letter for my apartment in Kuala Lumpur as I'm relocating to Singapore for work; planning to surrender the tenancy on March 15, 2025, which is 2 months before my lease ends."

Document background
The Surrender Of Tenancy Letter is a crucial document in Malaysian property law that facilitates the early termination of a tenancy agreement by mutual consent. It is typically used when a tenant needs to end their lease before the agreed termination date, whether for personal, business, or other reasons. The document must comply with Malaysian legal requirements, particularly the National Land Code 1965 and Contracts Act 1950. It serves multiple purposes: formally notifying the landlord of the intention to surrender, proposing a surrender date, addressing practical matters such as property inspection and key return, and dealing with financial aspects like security deposit return and outstanding payments. This document is essential for both residential and commercial tenancies and helps ensure a smooth and legally compliant property surrender process.
Suggested Sections

1. Sender's Details: Full name and address of the tenant

2. Date: Date of the letter

3. Recipient's Details: Landlord's full name and address

4. Tenancy Reference: Details of the existing tenancy agreement including property address and original tenancy date

5. Notice of Surrender: Clear statement of intention to surrender the tenancy

6. Proposed Surrender Date: Specific date when the tenant intends to vacate and surrender the property

7. Keys Return: Arrangements for returning keys and access devices

8. Property Inspection: Proposed date and arrangements for final inspection

9. Closing: Standard letter closing with tenant's signature

Optional Sections

1. Security Deposit: Details regarding the return of security deposit, to be included if deposit was paid

2. Outstanding Payments: Address any remaining rent or utility payments, include if there are pending financial matters

3. Forwarding Address: New address for future correspondence, include if tenant is moving to a known address

4. Maintenance Issues: Any existing maintenance or repair issues to be noted, include if relevant

5. Early Termination Fee: Reference to any early termination fees if surrendering before the end of fixed term

Suggested Schedules

1. Inventory List: List of landlord's fixtures and fittings present in the property

2. Property Condition Report: Current condition of the property and any noted damage or wear and tear

3. Utility Readings: Final readings for electricity, water, gas and other relevant utilities

4. Photographic Evidence: Photos documenting the condition of the property at surrender

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Retail

Commercial Property

Residential Property

Hospitality

Office Space

Industrial

Education

Healthcare

Professional Services

Relevant Teams

Legal

Real Estate

Operations

Administration

Facilities Management

Compliance

Property Management

Asset Management

Tenant Relations

Corporate Services

Relevant Roles

Property Manager

Facility Manager

Real Estate Agent

Legal Counsel

Tenant Relations Manager

Operations Manager

Administrative Officer

Company Secretary

Compliance Officer

Housing Officer

Leasing Manager

Asset Manager

Property Administrator

Real Estate Coordinator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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