Letter Of Intent To Extend Contract Template for Malaysia

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Key Requirements PROMPT example:

Letter Of Intent To Extend Contract

"I need a Letter of Intent to Extend Contract for our IT services agreement with TechCore Solutions Sdn Bhd, extending the current maintenance contract for an additional 24 months from March 2025, with a 5% increase in annual fees."

Document background
The Letter of Intent to Extend Contract is commonly used in Malaysian business practice when parties wish to continue their contractual relationship beyond the original term. This document type serves as a bridge between the existing contract and its formal extension, providing clarity and certainty during the transition period. It becomes particularly relevant when complex commercial relationships require continued operation while detailed extension terms are being negotiated. The document typically includes references to the original contract, proposed duration of extension, any modified terms, and timeline for finalizing the formal extension agreement. Under Malaysian law, while such letters are generally non-binding, they carry significant commercial weight and can create certain obligations, particularly regarding good faith negotiations.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and recipient's complete address details

2. Subject Line: Clear indication that this is a Letter of Intent to Extend Contract with reference to the original contract

3. Opening Paragraph: Reference to the existing contract including its date, parties, and subject matter

4. Expression of Intent: Clear statement of intention to extend the contract and brief reasoning

5. Key Terms of Extension: Proposed duration of extension and any modified terms

6. Timeline: Proposed timeline for finalizing the formal extension agreement

7. Closing Statement: Statement regarding the non-binding nature of the letter (unless intended to be binding) and next steps

8. Signature Block: Space for authorized signatory's name, title, and signature

Optional Sections

1. Conditional Terms: Include when the extension is subject to specific conditions that must be met

2. Price Adjustments: Include when the extension involves changes to pricing or payment terms

3. Performance Review: Include when referencing performance under the existing contract as basis for extension

4. Regulatory Compliance: Include when extension needs to address specific regulatory requirements or changes

5. Confidentiality Statement: Include when the letter contains sensitive commercial information

Suggested Schedules

1. Schedule A - Original Contract Reference: Copy or summary of key terms from the original contract being extended

2. Schedule B - Proposed Changes: Detailed list of any terms, conditions, or prices that will change in the extension

3. Schedule C - Extension Timeline: Detailed timeline for negotiation, documentation, and implementation of the extension

4. Appendix 1 - Supporting Documents: Any relevant certificates, licenses, or other documents supporting the extension

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Technology and Software

Construction

Professional Services

Healthcare

Education

Retail and Distribution

Energy and Utilities

Telecommunications

Financial Services

Real Estate

Logistics and Transportation

Oil and Gas

Agriculture

Relevant Teams

Legal

Procurement

Commercial

Operations

Business Development

Finance

Compliance

Risk Management

Supply Chain

Contract Administration

Relevant Roles

Chief Executive Officer

Managing Director

Commercial Director

Contract Manager

Procurement Manager

Legal Counsel

Business Development Manager

Operations Director

Project Manager

Account Manager

Supply Chain Manager

Relationship Manager

Compliance Officer

Risk Manager

Finance Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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