Engagement Letter For Company Secretarial Services Template for Malaysia

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Key Requirements PROMPT example:

Engagement Letter For Company Secretarial Services

"I need an Engagement Letter For Company Secretarial Services for my newly established Malaysian tech startup, with standard services coverage and a basic fee structure starting from January 2025."

Document background
The Engagement Letter For Company Secretarial Services is a crucial document required when a company in Malaysia appoints a professional firm to handle its corporate secretarial matters. This document is essential under Malaysian law, as all companies registered under the Companies Act 2016 must appoint a qualified company secretary. The engagement letter establishes the professional relationship, outlines the scope of services, defines responsibilities, and sets commercial terms. It typically includes provisions for maintaining statutory records, filing annual returns, organizing board and shareholder meetings, and ensuring compliance with Malaysian corporate regulations. The document serves as a reference point for both parties throughout the engagement and helps prevent misunderstandings about service scope and responsibilities.
Suggested Sections

1. Letter Header: Professional letterhead, date, reference number, and recipient's details

2. Introduction: Opening paragraph identifying the parties and purpose of engagement

3. Appointment Confirmation: Formal confirmation of appointment as company secretary and acceptance of role

4. Scope of Services: Detailed outline of standard company secretarial services to be provided

5. Professional Fees: Fee structure, payment terms, and billing arrangements

6. Client's Obligations: Client's responsibilities in providing information and cooperation

7. Professional Standards: Commitment to professional standards and compliance with relevant laws

8. Confidentiality: Confidentiality obligations and handling of sensitive information

9. Term and Termination: Duration of engagement and termination provisions

10. Acceptance and Execution: Signature blocks and acceptance confirmation

Optional Sections

1. Additional Services: Details of any additional corporate secretarial services beyond standard scope, used when client requires specific extra services

2. Multiple Entity Services: Provisions for services to group companies or multiple entities, included when serving more than one related company

3. Conflict Resolution: Dispute resolution procedures, included for more complex engagements or when specifically requested

4. Professional Indemnity: Detailed indemnification provisions, included for high-risk or complex engagements

5. Service Level Agreement: Specific performance metrics and response times, included when client requires detailed service standards

6. Foreign Entity Provisions: Special provisions for foreign companies, included when client is a foreign entity with Malaysian operations

Suggested Schedules

1. Schedule of Standard Services: Detailed list of all standard company secretarial services included in the engagement

2. Fee Schedule: Detailed breakdown of fees for different services and additional charges

3. Required Information Schedule: List of documents and information required from the client for service delivery

4. Key Personnel: Details of key personnel assigned to the client's matters and their contact information

5. Compliance Calendar: Annual corporate compliance calendar showing key filing dates and deadlines

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Professional Services

Financial Services

Manufacturing

Technology

Retail

Healthcare

Real Estate

Construction

Energy

Transportation

Education

Telecommunications

Mining

Agriculture

Hospitality

Relevant Teams

Legal

Finance

Compliance

Corporate Governance

Administration

Executive Office

Corporate Affairs

Company Secretariat

Risk Management

Board of Directors

Relevant Roles

Company Secretary

Corporate Services Director

Legal Director

Chief Financial Officer

Finance Director

Compliance Officer

Managing Director

Chief Executive Officer

Board Director

Corporate Governance Officer

Legal Counsel

Finance Manager

Administrative Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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