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Authorization Letter For Car Ownership

Authorization Letter For Car Ownership Template for Malaysia

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Key Requirements PROMPT example:

Authorization Letter For Car Ownership

"I need an Authorization Letter for Car Ownership that allows my son to use my Toyota Camry while I'm working overseas from January 2025 to December 2025, with full authority to handle maintenance and registration renewal at JPJ."

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Document background
An Authorization Letter for Car Ownership is a crucial document in the Malaysian legal framework, particularly when vehicle owners need to delegate control or management of their vehicles to other parties. This document is commonly used in scenarios such as family members sharing vehicles, corporate fleet management, or when owners are temporarily overseas. The letter must comply with Malaysian Road Transport Department (JPJ) requirements and typically includes detailed information about the vehicle, the owner, and the authorized party. It serves as legal protection for both parties and facilitates smooth interaction with authorities during vehicle-related matters. The authorization can be time-limited or indefinite, depending on the owner's requirements, and may include specific conditions or limitations on vehicle usage.
Suggested Sections

1. Letter Date and Location: Current date and place where the letter is being written

2. Recipient Details: Full name and address of the recipient (usually 'To Whom It May Concern' or specific authority)

3. Subject Line: Clear indication that this is an Authorization Letter for Car Ownership

4. Author Introduction: Introduction of the current owner/authorizer including full name, IC number, and contact details

5. Vehicle Details: Complete vehicle information including make, model, year, color, registration number, and chassis number

6. Authorization Statement: Clear statement of authorization and what powers are being granted regarding the vehicle

7. Duration of Authorization: Specific timeframe for which the authorization is valid

8. Signature Block: Space for authorizer's signature, name, and date

Optional Sections

1. Authorized Person's Acceptance: Section for the authorized person to acknowledge and accept the authorization - useful when requiring explicit acceptance

2. Witness Details: Section for witness information and signatures - recommended for additional legal validity

3. Special Conditions: Any specific conditions or limitations on the authorization - include when there are particular restrictions

4. Emergency Contact Information: Additional contact details for emergencies - useful for long-term authorizations

Suggested Schedules

1. Copy of Vehicle Registration Card: Attachment of the vehicle's registration card (geran)

2. Copy of Owner's Identity Card: Photocopy of the owner's Malaysian IC or passport

3. Copy of Authorized Person's Identity Card: Photocopy of the authorized person's Malaysian IC or passport

4. Vehicle Photographs: Recent photographs of the vehicle from multiple angles (optional but recommended)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Automotive

Transportation

Logistics

Fleet Management

Car Rental

Insurance

Legal Services

Corporate Services

Private Transportation

Public Transportation

Relevant Teams

Legal

Administration

Operations

Compliance

Fleet Management

Logistics

Corporate Services

Risk Management

Human Resources

Property Management

Relevant Roles

Fleet Manager

Legal Counsel

Administrative Officer

Company Secretary

Operations Manager

Compliance Officer

Risk Manager

Transport Manager

Logistics Coordinator

Human Resources Manager

Property Manager

Corporate Services Manager

Vehicle Administrator

Industries
Road Transport Act 1987 (Act 333): The primary legislation governing road transport in Malaysia, including vehicle ownership, registration, and transfer procedures. This act provides the legal framework for vehicle ownership documentation.
Contracts Act 1950: Provides the legal foundation for the creation and enforcement of contractual agreements in Malaysia, ensuring the authorization letter meets basic contract formation requirements.
Powers of Attorney Act 1949: Although not strictly a power of attorney, this Act provides relevant principles for authorization documents and delegation of authority in Malaysia.
National Land Code 1965: Relevant for understanding property ownership principles in Malaysia, which can be applicable to movable property like vehicles.
Stamp Act 1949: Governs the stamping requirements for legal documents in Malaysia, which may be necessary for the authorization letter to be legally recognized.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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