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Vehicle Use Agreement Between Two Parties
"I need a Vehicle Use Agreement Between Two Parties for my construction company to lend our heavy-duty truck to a partner company for a 6-month infrastructure project starting March 2025, including commercial insurance requirements and cross-state operation permissions."
1. Parties: Identifies and provides full details of the vehicle owner and the user/borrower
2. Background: Briefly explains the context and purpose of the agreement
3. Definitions: Defines key terms used throughout the agreement
4. Vehicle Details: Comprehensive description of the vehicle including make, model, year, VIN, registration number
5. Term of Agreement: Specifies the duration of the vehicle use arrangement
6. Permitted Use: Defines authorized uses, geographical limitations, and any restrictions on vehicle use
7. User Responsibilities: Outlines the user's obligations regarding vehicle operation, safety, and care
8. Owner Responsibilities: Details the owner's obligations regarding vehicle maintenance, insurance, and documentation
9. Insurance and Liability: Specifies insurance requirements and allocation of liability for accidents/damage
10. Maintenance and Repairs: Details responsibility for routine maintenance and repair procedures
11. Fees and Costs: Outlines any usage fees, fuel costs, maintenance costs, and payment terms
12. Termination: Describes circumstances and procedures for ending the agreement
13. Dispute Resolution: Specifies procedures for resolving disagreements
14. Governing Law: Specifies that Indian law governs the agreement
15. Signatures: Space for parties to execute the agreement
1. Multiple Drivers: Include when additional authorized drivers are permitted, listing requirements and approval process
2. Commercial Use: Include when vehicle is permitted for business/commercial purposes, specifying additional terms
3. Tracking Devices: Include when GPS or other tracking devices are installed, addressing privacy and data usage
4. Cross-Border Travel: Include when vehicle may be driven across state lines or international borders
5. Modification Rights: Include when user is permitted to make modifications to the vehicle
6. Subletting Prohibition: Include explicit terms prohibiting subletting when necessary
7. Environmental Compliance: Include specific environmental requirements for commercial or heavy vehicles
8. Special Permits: Include when special permits or licenses are required for vehicle operation
1. Schedule A - Vehicle Condition Report: Detailed inspection report documenting vehicle condition at handover
2. Schedule B - Fee Schedule: Breakdown of all applicable fees, charges, and payment terms
3. Schedule C - Maintenance Schedule: Detailed maintenance requirements and schedules
4. Schedule D - Insurance Details: Comprehensive insurance information including policy numbers and coverage
5. Schedule E - Authorized Drivers: List of approved drivers with license details (if multiple drivers permitted)
6. Appendix 1 - Vehicle Registration Documents: Copies of vehicle registration and other official documents
7. Appendix 2 - Usage Guidelines: Detailed guidelines for vehicle operation and maintenance
8. Appendix 3 - Incident Report Form: Template for reporting accidents or damage
Authors
Authorized Driver
Commencement Date
Commercial Use
Damages
Default
Emergency Repairs
End Date
Force Majeure
Fuel Costs
Insurance Coverage
Liability
Maintenance Schedule
Major Repairs
Minor Repairs
Normal Wear and Tear
Owner
Parties
Permitted Use
Personal Use
Prohibited Use
Registration Documents
Regular Maintenance
Rental Period
Restricted Areas
Revenue Kilometers
RTO
Security Deposit
Term
Territory
Third Party
User
Vehicle
Vehicle Documents
Vehicle Condition Report
VIN
Grant of Use
Term and Termination
Vehicle Specifications
Permitted Use
Geographic Restrictions
Payment Terms
Security Deposit
Insurance Requirements
Maintenance and Repairs
User Obligations
Owner Obligations
Liability and Indemnification
Risk Allocation
Accident Reporting
Compliance with Laws
Force Majeure
Assignment and Subletting
Dispute Resolution
Governing Law
Notices
Amendments
Entire Agreement
Severability
Representations and Warranties
Default and Remedies
Return of Vehicle
Documentation Requirements
Costs and Expenses
Relationship of Parties
Transportation
Logistics
Car Rental
Fleet Management
Corporate Services
Sharing Economy
Tourism
Construction
Manufacturing
Retail
Agriculture
Healthcare
Education
Real Estate
Professional Services
Legal
Operations
Fleet Management
Procurement
Risk Management
Compliance
Administrative Services
Human Resources
Facilities Management
Contract Management
Fleet Manager
Operations Manager
Legal Counsel
Compliance Officer
Transportation Manager
Logistics Coordinator
Risk Manager
Contract Administrator
Business Owner
Facility Manager
Administrative Officer
Human Resources Manager
Procurement Manager
Property Manager
Safety Officer
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