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Personal Information Impact Assessment

Personal Information Impact Assessment Template for India

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Key Requirements PROMPT example:

Personal Information Impact Assessment

"I need a Personal Information Impact Assessment for our new healthcare app launching in March 2025, which will collect and process sensitive medical data of Indian patients, including sharing data with healthcare providers."

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Document background
The Personal Information Impact Assessment (PIA) is a critical compliance tool required for organizations processing personal data in India. It should be conducted before implementing new data processing systems or when significant changes are made to existing processes. The document helps organizations comply with requirements under the Information Technology Act, 2000, and its associated Rules, particularly the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011. The assessment evaluates privacy risks, documents data flows, assesses security measures, and provides recommendations for compliance. It is particularly important given India's evolving data protection landscape and helps organizations demonstrate due diligence in protecting personal information. The document serves as both a compliance record and a practical guide for implementing privacy-protective measures.
Suggested Sections

1. Executive Summary: High-level overview of the assessment findings, key risks identified, and major recommendations

2. Purpose and Scope: Defines the objectives of the assessment and the specific processing activities being evaluated

3. Data Collection Overview: Details of what personal information is collected, methods of collection, and purposes of processing

4. Legal Framework Analysis: Analysis of applicable laws and regulations governing the processing activities

5. Data Flow Mapping: Documentation of how personal information moves through the organization, including storage, processing, and transfers

6. Risk Assessment: Identification and evaluation of privacy risks to individuals' rights and freedoms

7. Security Measures: Assessment of technical and organizational measures implemented to protect personal information

8. Data Subject Rights: Analysis of how data subject rights are respected and implemented

9. Mitigation Measures: Proposed controls and solutions to address identified risks

10. Recommendations: Specific actions required to ensure compliance and risk mitigation

11. Compliance Action Plan: Timeline and responsibilities for implementing recommended measures

Optional Sections

1. Cross-Border Data Transfers: Assessment of international data transfers and associated compliance requirements - include when data is transferred outside India

2. Vendor Assessment: Evaluation of third-party service providers handling personal information - include when external processors are involved

3. Special Categories Analysis: Detailed assessment of processing sensitive personal data - include when sensitive data is processed

4. Data Retention Analysis: Assessment of data retention periods and deletion procedures - include for complex data lifecycle scenarios

5. Historical Processing Review: Analysis of past processing activities and compliance - include for established systems

6. Child Data Processing: Specific assessment of processing children's personal information - include when processing minors' data

Suggested Schedules

1. Data Inventory: Detailed listing of all personal information collected, processed, and stored

2. Risk Assessment Matrix: Detailed risk scoring and evaluation framework

3. Data Flow Diagrams: Visual representations of personal information flows within and outside the organization

4. Security Controls Checklist: Comprehensive list of implemented security measures and controls

5. Compliance Checklist: Detailed checklist against relevant legal requirements

6. Incident Response Plan: Procedures for handling personal data breaches

7. Training Requirements: Required training programs for staff handling personal information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Personal Information
Sensitive Personal Data
Data Subject
Data Controller
Data Processor
Processing
Consent
Privacy Impact
Risk Assessment
Data Protection Measures
Cross-border Transfer
Data Breach
Security Practices
Reasonable Security Procedures
Privacy Notice
Data Retention
Data Subject Rights
Third Party
Privacy by Design
Data Minimization
Purpose Limitation
Storage Limitation
Data Protection Officer
Information Security
Applicable Law
Privacy Risk
Technical Measures
Organizational Measures
Data Flow
Impact Assessment
Mitigation Measures
Compliance
Anonymization
Pseudonymization
Data Lifecycle
Consent Manager
Data Mapping
Processing Activity
Privacy Framework
Information Asset
Relevant Industries

Information Technology

Healthcare

Banking and Financial Services

E-commerce

Insurance

Telecommunications

Education

Manufacturing

Professional Services

Public Sector

Retail

Transportation and Logistics

Relevant Teams

Legal

Information Security

Compliance

Risk Management

IT Operations

Data Privacy

Internal Audit

Project Management

Information Governance

Business Analysis

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Chief Information Security Officer

Privacy Manager

Compliance Officer

Legal Counsel

Information Security Manager

Risk Manager

IT Director

Project Manager

Systems Architect

Privacy Analyst

Compliance Analyst

Data Protection Specialist

Information Governance Manager

Industries
Information Technology Act, 2000: Primary legislation governing electronic transactions and data protection in India, including rules for handling sensitive personal data
Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011: Specific rules defining sensitive personal data and mandating security practices for collecting, processing, and storing personal information
Information Technology (Intermediary Guidelines and Digital Media Ethics Code) Rules, 2021: Updated guidelines for intermediaries handling personal data and digital content
Personal Data Protection Bill (Latest Draft): Though not yet enacted, this upcoming comprehensive data protection framework should be considered for future compliance
Consumer Protection Act, 2019: Relevant sections dealing with consumer privacy rights and data protection in consumer transactions
Constitution of India - Article 21: Fundamental right to privacy as interpreted by the Supreme Court in various judgments
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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