All Countries
Compliance
Email And Internet Usage Policy

Email And Internet Usage Policy Template for Ireland

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Email And Internet Usage Policy

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Email And Internet Usage Policy

"I need an Email and Internet Usage Policy for a medium-sized fintech company based in Dublin, with specific emphasis on GDPR compliance and cybersecurity measures for handling financial data, to be implemented by March 2025."

Celebrated by
Collaborations with
Investors
Document background
The Email and Internet Usage Policy serves as a fundamental governance document for organizations operating in Ireland, establishing clear guidelines for the appropriate use of electronic communications and internet resources in the workplace. This policy has become increasingly critical with the rise of digital communications, remote work, and cybersecurity threats. The document ensures compliance with Irish legislation, including the Data Protection Act 2018 and GDPR requirements, while protecting both employer and employee interests. It should be implemented by organizations of all sizes to establish clear expectations, minimize risks, and maintain security in electronic communications. The policy typically includes provisions for acceptable use, security measures, monitoring practices, and consequences for violations, adapted to the specific organizational context while maintaining compliance with Irish legal requirements.
Suggested Sections

1. Purpose and Scope: Outlines the objectives of the policy and who it applies to within the organization

2. Definitions: Defines key terms used throughout the policy including technical terminology

3. General Principles: Overview of the organization's approach to email and internet usage

4. Acceptable Use: Details what constitutes acceptable use of email and internet resources

5. Prohibited Activities: Clearly outlines activities that are strictly forbidden

6. Email Usage Guidelines: Specific rules and best practices for email communication

7. Internet Usage Guidelines: Specific rules and best practices for internet usage

8. Data Protection and Privacy: Explains how the organization handles data protection and privacy in line with GDPR

9. Security Requirements: Outlines security measures and requirements for safe usage

10. Monitoring and Surveillance: Explains the organization's approach to monitoring electronic communications

11. Compliance and Enforcement: Details consequences of policy violations and enforcement procedures

Optional Sections

1. Remote Work Provisions: Special considerations for email and internet usage while working remotely

2. Social Media Usage: Guidelines specific to social media use, if not covered in a separate policy

3. Personal Device Usage (BYOD): Rules for using personal devices to access company email and internet

4. Industry-Specific Compliance: Additional requirements for regulated industries (e.g., financial services, healthcare)

5. International Communications: Special considerations for cross-border communications and data transfers

6. Emergency Procedures: Procedures for handling cybersecurity incidents or data breaches

Suggested Schedules

1. Acceptable Use Agreement Form: Form for employees to sign acknowledging policy understanding

2. Technical Security Requirements: Detailed technical specifications for security measures

3. Password Policy Guidelines: Specific requirements for password creation and management

4. Approved Software List: List of approved software and applications for business use

5. Incident Response Procedures: Step-by-step procedures for handling security incidents

6. Email Signature Templates: Standardized email signature formats for organizational use

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Acceptable Use
Authorized User
Bandwidth
Business Hours
Company Network
Company Resources
Confidential Information
Cybersecurity
Data Controller
Data Processor
Data Protection Officer
Electronic Communications
Email System
Encryption
Firewall
Information Systems
Internet Resources
Malware
Monitoring
Network Security
Password
Personal Data
Personal Use
Phishing
Privacy
Prohibited Content
Remote Access
Sensitive Personal Data
Social Media
Spam
System Administrator
Two-Factor Authentication
Unauthorized Access
User Authentication
Virus
VPN (Virtual Private Network)
Workstation
Relevant Industries

Financial Services

Healthcare

Technology

Education

Manufacturing

Retail

Professional Services

Government

Non-Profit

Telecommunications

Legal Services

Construction

Media and Entertainment

Transportation

Energy

Relevant Teams

Human Resources

Information Technology

Legal

Compliance

Information Security

Risk Management

Operations

Administrative Services

Corporate Communications

Training and Development

Relevant Roles

Chief Executive Officer

Chief Information Officer

Chief Technology Officer

HR Director

IT Manager

Compliance Officer

Data Protection Officer

Security Manager

Department Managers

Office Administrator

General Counsel

Risk Manager

Systems Administrator

Network Engineer

Employee Relations Manager

Industries
General Data Protection Regulation (GDPR): EU-wide regulation that governs personal data processing, including employee data and monitoring of electronic communications. Crucial for defining how employee email and internet usage data is collected, processed, and stored.
Data Protection Act 2018: Irish legislation implementing GDPR, providing specific national requirements for data protection and privacy in Ireland.
ePrivacy Regulations 2011: Irish regulations implementing the EU ePrivacy Directive, covering electronic communications privacy and cookie usage.
Safety, Health and Welfare at Work Act 2005: Relevant for addressing health and safety aspects of computer use and ensuring safe working practices when using digital equipment.
Employment Equality Acts 1998-2015: Ensures that internet and email usage policies do not discriminate against employees and provides equal access to digital resources.
Defamation Act 2009: Relevant for addressing potential defamation issues in electronic communications and setting guidelines for appropriate communication.
Criminal Justice (Offences Relating to Information Systems) Act 2017: Addresses cybercrime and unauthorized access to information systems, important for setting security protocols in the policy.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Email And Internet Usage Policy

An Irish-law governed policy document establishing guidelines for workplace email and internet usage, ensuring compliance with GDPR and local data protection requirements.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.

Read our Privacy Policy.