Release Authorization Template for Hong Kong

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Key Requirements PROMPT example:

Release Authorization

"I need a Release Authorization for my company to share confidential financial records with our external auditors for the 2025 fiscal year audit, with specific provisions for data protection and a revocation clause."

Document background

The Release Authorization is a critical document used in Hong Kong business and legal contexts when formal permission is required for the release of information, documents, or assets. This document type is essential for compliance with Hong Kong's legal framework, particularly the Personal Data (Privacy) Ordinance and various sector-specific regulations. The Release Authorization serves multiple purposes, including facilitating information sharing between parties, ensuring legal compliance, protecting the interests of all involved parties, and maintaining proper documentation of authorization granted. It is commonly used in situations involving personal data transfer, corporate document release, financial information sharing, or asset transfers. The document typically includes specific details about what is being released, to whom, for what purpose, and under what conditions, making it a vital tool for risk management and regulatory compliance.

Suggested Sections

1. Date and Reference Number: Current date and unique reference number for the authorization

2. Authorizing Party Details: Full name, address, and identification details of the person/entity giving authorization

3. Recipient Party Details: Full name, address, and identification details of the person/entity receiving authorization

4. Subject Matter: Clear description of what is being authorized for release (documents, information, assets, etc.)

5. Purpose Statement: Explicit statement of the purpose for which the authorization is granted

6. Scope of Authorization: Specific details of what actions are authorized and any limitations

7. Duration: Period for which the authorization remains valid

8. Authorization Statement: Formal statement of authorization with any relevant legal declarations

9. Execution: Signature block for authorizing party and witness if required

Optional Sections

1. Confidentiality Requirements: Additional terms regarding confidentiality of released information, used when sensitive information is involved

2. Third Party Authorization: Additional provisions when authorization extends to third parties

3. Revocation Terms: Specific conditions under which the authorization can be revoked, used for longer-term authorizations

4. Data Protection Statement: Specific provisions regarding personal data handling, required when personal data is involved

5. Special Instructions: Any specific handling or processing instructions, used when special procedures are required

6. Multiple Party Authorization: Additional provisions when multiple parties are providing authorization

Suggested Schedules

1. List of Authorized Items: Detailed inventory of specific items, documents, or information being authorized for release

2. Identity Verification Documents: Copies of identification documents of the authorizing party

3. Supporting Documents: Any relevant supporting documentation referenced in the main authorization

4. Special Instructions Appendix: Detailed procedures or instructions for handling the authorized release

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Authorization Grant
Scope of Release
Duration
Purpose Limitation
Confidentiality
Data Protection
Representations and Warranties
Liability and Indemnification
Revocation Rights
Third Party Rights
Governing Law
Notice Requirements
Security Measures
Compliance with Laws
Severability
Amendment and Modification
Entire Authorization
Execution
Assignment

Relevant Industries

Financial Services

Healthcare

Legal Services

Real Estate

Insurance

Banking

Education

Government and Public Sector

Professional Services

Telecommunications

Information Technology

Manufacturing

Retail

Transportation and Logistics

Construction

Relevant Teams

Legal

Compliance

Risk Management

Corporate Secretariat

Human Resources

Information Security

Records Management

Operations

Finance

Administration

Customer Service

Data Protection

Relevant Roles

Legal Counsel

Compliance Officer

Data Protection Officer

Risk Manager

Company Secretary

Corporate Administrator

Human Resources Manager

Information Security Officer

Records Manager

Operations Manager

Project Manager

Department Head

Executive Assistant

Financial Controller

Business Development Manager

Find the exact document you need

Consent To Release

A Hong Kong law-compliant document authorizing the release and sharing of personal information, governed by the Personal Data (Privacy) Ordinance.

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Authors

Alex Denne

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