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Referral Letter For Job Application

Referral Letter For Job Application Template for Hong Kong

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Key Requirements PROMPT example:

Referral Letter For Job Application

"I need a Referral Letter For Job Application for my senior software developer who has worked under my supervision for 3 years, recommending them for a Chief Technology Officer position at a fintech startup in Hong Kong, highlighting their leadership in AI projects and team management experience."

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Document background
The Referral Letter For Job Application is a vital document in Hong Kong's professional recruitment process, serving as a formal endorsement of a candidate's qualifications and character. It is typically used when a professional wishes to recommend a current or former colleague, subordinate, or student for a specific role or general employment opportunity. The document must adhere to Hong Kong's legal framework, including the Personal Data (Privacy) Ordinance, various anti-discrimination ordinances, and defamation laws. The letter includes specific information about the referee's relationship with the candidate, detailed observations of their professional capabilities, and relevant examples of their work performance. Its effectiveness lies in providing credible, third-party validation of a candidate's suitability for employment while maintaining professional standards and legal compliance.
Suggested Sections

1. Letterhead and Date: Professional letterhead with contact information and current date

2. Recipient Details: Full name, title, company name, and address of the hiring manager or HR representative

3. Subject Line: Clear indication that this is a referral letter and for which position

4. Salutation: Professional greeting to the recipient

5. Introduction: Writer's introduction and professional relationship to the candidate

6. Candidate Introduction: Basic information about the candidate being referred

7. Professional Relationship Context: Explanation of how you know the candidate and for how long

8. Qualification Highlights: Key skills, achievements, and qualifications relevant to the position

9. Personal Endorsement: Specific reasons for recommending the candidate

10. Closing Statement: Offer to provide additional information and professional closing

11. Signature Block: Full name, title, and contact information of the referee

Optional Sections

1. Specific Project Examples: Detailed examples of projects or initiatives where you've worked directly with the candidate - include when you have first-hand experience of their work

2. Character Assessment: Commentary on the candidate's personal qualities and cultural fit - include when specifically requested or when particularly relevant to the role

3. Academic Performance: Information about academic achievements - include for entry-level positions or academic roles

4. Leadership Experience: Details about leadership capabilities - include when referring for management positions

5. Innovation Examples: Specific instances of innovative thinking or problem-solving - include for creative or technical roles

Suggested Schedules

1. Candidate's CV: Attached current curriculum vitae of the candidate

2. Project Portfolio: Summary of relevant projects or work samples (if applicable)

3. Certificates: Copies of relevant certifications or qualifications mentioned in the letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Technology

Financial Services

Healthcare

Education

Retail

Manufacturing

Professional Services

Legal Services

Construction

Real Estate

Hospitality

Media and Entertainment

Telecommunications

Transportation and Logistics

Energy

Non-Profit

Government

Consulting

Relevant Teams

Human Resources

Recruitment

Talent Acquisition

Personnel Management

Career Development

Learning and Development

Corporate Communications

Legal

Compliance

Administrative Services

Relevant Roles

Human Resources Manager

Recruitment Specialist

Hiring Manager

Department Head

Chief Executive Officer

Director

Senior Manager

Team Lead

Project Manager

Department Manager

Academic Dean

Professor

Principal

Career Counselor

Professional Mentor

Former Supervisor

Current Supervisor

Business Unit Head

Industries
Personal Data (Privacy) Ordinance (Cap. 486): Governs the collection, handling, and use of personal data. Ensures that any personal information shared in the referral letter complies with data privacy requirements and has the subject's consent.
Defamation Ordinance (Cap. 21): Ensures that statements made in the referral letter are truthful and non-defamatory. Protects against both libel and slander in written communications.
Sex Discrimination Ordinance (Cap. 480): Prevents discrimination based on gender in employment-related matters, including referrals and recommendations.
Disability Discrimination Ordinance (Cap. 487): Ensures that referral letters do not discriminate against individuals based on any disabilities.
Race Discrimination Ordinance (Cap. 602): Prevents discrimination based on race, color, descent, or national or ethnic origin in employment-related matters.
Family Status Discrimination Ordinance (Cap. 527): Protects against discrimination based on family status in employment-related contexts.
Employment Ordinance (Cap. 57): While primarily governing employment relationships, it provides context for employment-related communications and references.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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