Recruitment Privacy Notice Template for Hong Kong

The Recruitment Privacy Notice is a mandatory document for organizations hiring in Hong Kong, designed to comply with the Personal Data (Privacy) Ordinance (PDPO) and related privacy regulations. It should be provided to all job applicants before or at the time of collecting their personal data. The notice explains how the organization collects, processes, stores, and protects candidate information throughout the recruitment process. It includes details about data retention periods, third-party disclosures, cross-border transfers (if applicable), and candidates' rights under Hong Kong law. This document is particularly crucial given the increasing focus on data privacy protection and the significant penalties for non-compliance with Hong Kong privacy laws.

1. Introduction: Overview of the notice's purpose and scope, identifying the data controller/employer

2. Types of Personal Data Collected: Comprehensive list of personal data types collected during recruitment

3. Purposes of Collection: Detailed explanation of why personal data is collected and how it will be used

4. Data Retention: Information about how long personal data will be kept for successful and unsuccessful candidates

5. Data Security: Measures taken to protect candidates' personal data

6. Third Party Disclosure: Information about who personal data may be shared with and why

7. Candidates' Rights: Explanation of rights under the PDPO including access and correction rights

8. Contact Information: Details of who to contact for privacy-related queries or to exercise data rights