Parental Leave Letter To Employer Template for Hong Kong

A Parental Leave Letter to Employer is a crucial document used in Hong Kong's employment context when an employee needs to formally request maternity or paternity leave. The letter serves as an official record and communication tool, aligning with the requirements set forth in the Hong Kong Employment Ordinance and its amendments. This document is typically submitted when an employee is expecting a child or after childbirth, providing essential details such as leave dates, duration, and supporting documentation. The letter must comply with Hong Kong's statutory requirements, which include 14 weeks of maternity leave for eligible female employees and 5 days of paternity leave for eligible male employees. The timing of submission is important - for maternity leave, it should be submitted once pregnancy is confirmed and the expected date of confinement is known, while for paternity leave, it should be submitted with appropriate notice as specified by company policy or statutory requirements.

1. Employee and Employer Details: Full name, position, employee ID, department, and relevant contact information of both the employee and the addressed employer representative

2. Type of Parental Leave: Clear specification of whether the request is for maternity or paternity leave

3. Leave Duration and Dates: Specific start and end dates of the requested leave period, including the total number of days/weeks

4. Expected Due Date/Birth Date: Statement of the expected date of delivery or actual birth date if the child has been born

5. Statutory Entitlement Reference: Reference to relevant Hong Kong employment law provisions supporting the leave request

6. Handover Arrangements: Brief outline of how current responsibilities will be managed during the leave period

7. Return to Work Date: Confirmation of the expected date of return to work