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Owner Authorization Letter

Owner Authorization Letter Template for Hong Kong

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Key Requirements PROMPT example:

Owner Authorization Letter

"I need an Owner Authorization Letter for my Hong Kong residential property that authorizes my sister to manage and make decisions about my apartment while I'm overseas for work from January 2025 to December 2025, including dealing with tenants and maintenance issues."

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Document background
The Owner Authorization Letter is a crucial legal instrument in Hong Kong's property and business landscape, designed to facilitate property-related transactions and management when the owner cannot be physically present or wishes to delegate authority. This document, governed by Hong Kong law including the Powers of Attorney Ordinance (Cap. 31) and the Conveyancing and Property Ordinance (Cap. 219), provides a formal mechanism for property owners to authorize other parties to act on their behalf. The authorization can cover various activities from basic property management to complex transactions, requiring careful drafting to ensure it meets both legal requirements and practical needs. The document typically includes detailed identification of all parties, specific powers granted, duration of authority, and any limitations or conditions on the authorized party's powers.
Suggested Sections

1. Date and Address Block: Current date and full contact details of the recipient

2. Owner Information: Full legal name and address of the property owner/authorizing party

3. Authorized Party Information: Full legal name and address of the person/entity being authorized

4. Property/Asset Identification: Clear identification of the property or assets covered by the authorization

5. Scope of Authorization: Specific powers and authorities being granted, clearly outlined

6. Duration of Authority: Time period for which the authorization is valid

7. Declaration of Sound Mind: Statement confirming the owner is of sound mind and acting voluntarily

8. Signature Block: Space for owner's signature, witness signature if required, and date of signing

Optional Sections

1. Revocation Clause: Include when the owner wants to specify conditions under which the authorization can be revoked

2. Indemnification Clause: Include when the owner wants to address liability and protection of the authorized party

3. Multiple Property Clause: Include when authorization covers multiple properties or assets

4. Substitute Authorization: Include when the authorized party needs power to delegate authority to others

5. Governing Law Statement: Include when the authorization might be used in multiple jurisdictions

Suggested Schedules

1. Schedule A - Property Details: Detailed description of property/assets covered by the authorization, including registration numbers, addresses, etc.

2. Schedule B - Specific Powers: Itemized list of specific powers and authorities being granted

3. Appendix 1 - Identity Documents: Copies of identification documents of both owner and authorized party

4. Appendix 2 - Property Ownership Proof: Copies of property ownership documents referenced in the authorization

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Real Estate

Property Management

Banking & Finance

Legal Services

Construction

Hospitality

Retail

Commercial Property

Residential Property

Asset Management

Relevant Teams

Legal

Real Estate

Compliance

Property Management

Operations

Administrative Services

Corporate Secretarial

Risk Management

Asset Management

Facilities

Relevant Roles

Property Manager

Legal Counsel

Real Estate Agent

Company Director

Property Owner

Asset Manager

Compliance Officer

Company Secretary

Property Administrator

Facilities Manager

Real Estate Attorney

Property Operations Manager

Industries
Powers of Attorney Ordinance (Cap. 31): Governs the creation, scope, and execution of powers of attorney in Hong Kong, which is relevant as an authorization letter creates an agency relationship similar to a power of attorney
Conveyancing and Property Ordinance (Cap. 219): Relevant for property-related authorizations, especially when the authorization involves real estate transactions or property management
Electronic Transactions Ordinance (Cap. 553): Important if the authorization letter needs to be executed or transmitted electronically, defining the validity of electronic signatures and documents
Law of Property Act 1925 (as applied in Hong Kong): While Hong Kong has its own property laws, some principles from this Act still influence property-related authorizations in Hong Kong's common law system
Contracts Ordinance (Cap. 23): Provides the basic framework for contract formation and validity, which applies to authorization agreements between parties
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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